Role: Office Assistant/Administrator Employee Type: Full time Job Summary: We are looking for a responsible, organized, and detail-oriented Office Assistant/Administrator to support our day-to-day HR and administrative operations. The ideal candidate should have basic knowledge of payroll processes, PF & ESIC documentation, employee record management, and office administration. The candidate should be proficient in MS Office and capable of handling confidential employee information with professionalism.
Key Responsibilities
- Maintain daily employee attendance records and ensure accuracy.
- Manage employee documentation, personal files, and HR records.
- Assist in payroll processing and salary-related documentation.
- Handle PF and ESIC documentation and coordinate with the concerned authorities.
- Update and maintain employee details in the biometric/fingerprint attendance system.
- Ensure proper maintenance of employee joining, exit, attendance, and other HR-related records.
- Coordinate with employees to collect required documents and information.
- Provide day-to-day administrative support to ensure smooth office operations.
- Maintain accurate filing systems and company records.
- Handle confidential employee and company information with integrity.
- Perform any additional administrative tasks assigned by the management.
Required Skills
- Basic knowledge of Payroll, PF, and ESIC.
- Strong documentation and record management skills.
- Proficiency in MS Office (Word, Excel, Outlook).
- Familiarity with biometric/fingerprint attendance systems.
- Good computer and technology skills.
- Strong communication and coordination abilities.
- Excellent organizational and time-management skills.
- Ability to multitask and work efficiently in a fast-paced environment.
- Responsible, punctual, trustworthy, and detail-oriented.
Qualification
- Graduate in any discipline (preferred).
Experience
- 1–2 years of experience in Office Administration, HR Administration, or a similar role.
- Freshers with good computer knowledge and strong administrative skills may also be considered.
Preferred Candidates
- Good communication and interpersonal skills.
- Ability to maintain confidentiality and professionalism.
- Quick learner with a positive attitude.
- Strong attention to detail and problem-solving skills.
- Comfortable working with HR documentation and administrative processes.