Key Responsibilities

A. Records Management & Documentation

- Maintain accurate academic records including enrolments, attendance, assessments, transcripts, fee records, and certifications
- Supervise faculty and HR documentation, including service books, statutory registers, and credential records
- Develop and manage both digital and physical filing systems to ensure data integrity, secure retrieval, and archival
- Implement record retention policies aligned with UGC and statutory mandates
- Ensure timely updates to ERP/UMS systems and prepare documentation for audits and inspections

B. Regulatory & Statutory Compliance

- Support institutional compliance with regulatory bodies including UGC, NAAC, AICTE, PCI, BCI, RCI, NMC, NCVET, and State Authorities
- Prepare and file statutory reports and data submissions within regulatory deadlines
- Coordinate inspections, manage compliance checklists, and ensure corrective actions are tracked and documented
- Maintain regulatory calendars and assist in drafting institutional policies and ordinances for compliance

C. Audit & Quality Assurance

- Maintain audit-ready documentation for academic, statutory, and financial audits
- Support IQAC with data collection, validation, and reporting for NAAC and other quality frameworks
- Conduct internal quality checks,



mock assessments, and ensure readiness for statutory inspections
- Document proceedings of statutory body meetings including Academic Council, Board of Studies, and Governing Body

D. Reporting & MIS

- Prepare MIS reports on compliance status and outstanding statutory requirements
- Compile data from departments for regulatory submissions and accreditation reports
- Draft compliance communications, regulatory correspondence, and reporting documentation for leadership and external stakeholders

E. Coordination & Liaison

- Act as the primary contact between Registrar's Office and academic/administrative departments for records and compliance
- Liaise with councils, accreditation agencies, and government departments for inspections and approval processes
- Ensure timely and accurate communication with external statutory bodies and respond to notices or directives

F. Team Leadership & Capacity Building

- Supervise and guide junior staff involved in compliance and record maintenance
- Train team members on documentation standards, data entry accuracy, and compliance awareness
- Drive digital adoption in compliance and records management via ERP/UMS platforms

📌 Manager Records & Compliance (Gangtok)
🏢 Medhavi Skills University
📍 Gangtok