Position : 1) Manager / Senior Manager - Estimation, Contracts & Billing

1. Contracts & Billing Engineer
2. Contracts & Billing Executive

Estimation, Contracts & Billing

Position

Estimation, Contracts & Billing Engineer / Manager

Department

Engineering / Projects (EPC)

Reporting To

EPC Head / Project Director

Job Summary The Estimation, Contracts & Billing qualified is responsible for preparing project cost estimates, managing contracts, processing contractor bills, monitoring project costs, and ensuring commercial compliance throughout the project lifecycle. The role requires coordination with the Engineering, Procurement, Site Execution, Finance, and Purchase teams to ensure timely project execution within budget.

Key Responsibilities

Estimation

- Prepare detailed cost estimates for residential, commercial, and mixed-use real estate projects.
- Analyze drawings, BOQs, specifications, and tender documents.
- Prepare quantity take-offs and cost calculations.
- Obtain quotations from vendors and subcontractors.
- Conduct rate analysis for various construction activities.
- Prepare project budgets and cost plans.
- Identify cost-saving opportunities through value engineering.
- Maintain updated cost databases and standard rates.

Contracts Management
- Draft, review, and administer contracts for contractors, consultants, and vendors.
- Prepare work orders and contract agreements.
- Monitor contractual obligations, milestones, and deliverables.
- Manage contract variations, amendments, and change orders.
- Resolve contractual disputes and commercial issues.
- Ensure compliance with contractual terms, company policies, and statutory requirements.




- Maintain complete contract documentation and records.

Billing & Cost Control
- Verify contractor RA Bills and final bills.
- Measure completed work and certify quantities.
- Coordinate with site engineers for measurement verification.
- Process bills as per contract terms and payment schedules.
- Prepare cost reports and monitor budget utilization.
- Track project expenditures and cost variances.
- Coordinate with the Finance Department for payment processing.
- Maintain billing records and supporting documentation.

Tendering & Procurement Support
- Prepare tender documents and BOQs.
- Invite, evaluate, and compare contractor quotations.
- Participate in techno-commercial evaluations.
- Support vendor negotiations and finalization.
- Coordinate with the Purchase team for procurement planning.

MIS & Reporting
- Prepare weekly and monthly commercial progress reports.
- Monitor project costs against approved budgets.
- Track pending bills, purchase orders, and contract status.
- Maintain commercial dashboards and project cost summaries.
- Present commercial updates to management.

Coordination
- Liaise with Architects, Consultants, Contractors, Site Engineers, Purchase, Finance, and Project teams.
- Support project planning through accurate commercial inputs.




- Ensure timely resolution of billing and contractual issues.

Required Qualifications
- Bachelor's Degree in Civil Engineering.
- Additional certification in Contracts Management, Quantity Surveying, or Construction Management is preferred.

Experience
- Engineer: 3–6 years of experience in estimation, contracts, and billing within the real estate or construction industry.
- Manager: 8–15 years of relevant experience managing commercial functions for residential and commercial projects.

Technical Skills
- Quantity Surveying (QS)
- BOQ Preparation
- Rate Analysis
- Tendering & Procurement
- Contract Administration
- RA Bill Verification
- Final Bill Preparation
- Cost Estimation & Budgeting
- Cost Control & Value Engineering
- AutoCAD
- MS Excel (Advanced)
- ERP/Construction ERP Software
- MS Project (Preferred)

Key Competencies
- Strong commercial and analytical skills
- Excellent negotiation abilities
- Contract interpretation and administration
- Cost management and budgeting
- Attention to detail
- Problem-solving and decision-making
- Time management
- Team collaboration
- Effective communication and reporting

Key Performance Indicators (KPIs)
- Accuracy of project estimates
- Budget adherence
- Timely processing of contractor bills
- Contract compliance
- Cost savings achieved through value engineering
- Billing turnaround time
- Commercial dispute resolution
- Accuracy of MIS reports
- Reduction in cost overruns
- Timely closure of contracts

Preferred Industry
- Real Estate Developers
- EPC Companies
- Building Construction
- Infrastructure Projects
- Residential & Commercial Construction

📌 Manager & Engineer - Estimation, Contracts and Billing (Mumbai)
🏢 Vijay khetan group
📍 Mumbai