About the Role

We are looking for a proactive and detail-oriented Administrative Executive with 3–4 years of experience in the NGO/non-profit sector. The ideal candidate will oversee day-to-day administrative operations, coordinate with vendors, maintain documentation, support finance and compliance activities, and ensure the smooth functioning of the organization.

This role requires excellent organizational skills, multitasking abilities, and a strong understanding of administrative processes within an NGO environment.

Key ResponsibilitiesAdministration

- Manage the day-to-day administrative operations of the organization.
- Coordinate office maintenance, housekeeping, security, and facility management.
- Handle procurement of office supplies and maintain inventory records.
- Coordinate with vendors, service providers, and government authorities when required.
- Maintain office assets, contracts, agreements, and administrative documentation.
- Organize meetings, travel arrangements, accommodation, and logistics.
- Ensure smooth office operations and provide administrative support to various teams.

Documentation & Compliance

- Maintain and organize statutory, legal, and organizational records.
- Prepare reports, presentations, and administrative MIS.
- Assist in maintaining compliance documentation for audits and regulatory requirements.
- Ensure proper filing and record management, both physical and digital.

Finance Support

- Process invoices,



bills, reimbursements, and vendor payments.
- Maintain petty cash and expense records.
- Support the finance team with documentation, payment tracking, and reconciliations.
- Coordinate with accountants and auditors by providing necessary records.

Coordination

- Liaise with internal teams, donors, partners, and external stakeholders for administrative requirements.
- Support event planning, workshops, training sessions, and organizational activities.
- Assist HR with onboarding logistics, employee documentation, and office administration.

Required Skills

- Strong administrative and organizational skills.
- Excellent documentation and record management abilities.
- Good working knowledge of MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Familiarity with Tally or similar accounting software is an advantage.
- Robust communication and interpersonal skills.
- Ability to manage multiple tasks with attention to detail.
- Problem-solving mindset with a proactive approach.

Qualifications

- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 3–4 years of experience in administration within an NGO, Trust, Foundation, or Non-Profit organization.
- Experience supporting finance and compliance functions will be an added advantage.

You can also share your CV on [email protected] along with your CTC details

📌 Junior Admini Executive (NGO) (Mumbai)
🏢 SquidJC
📍 Mumbai