Job Description: Accounts Receivable (Freight Forwarding)
Position: Accounts Payable Executive
Department: Accounts
Experience: 3-4 years
Qualification: Graduate in Commerce/ Accounting / Finance
Location: Mumbai
CTC: 7-8 Lakhs

Joining: Immediate or within one month

Role Overview
The Accounts Executive - Payables is responsible for managing end-to-end accounts payable functions, ensuring timely and accurate processing of vendor payments, maintaining strong vendor relationships, and ensuring compliance with internal financial controls and policies.

Key Responsibilities:

Accounts Payable Management

- Manage the complete accounts payable cycle, including invoice verification, processing, and payment execution
- Ensure all vendor payments are processed accurately and within agreed timelines
- Monitor and control aging of payables to optimize cash flow .

Payment Processing & Banking

- Initiate vendor payments in USD and INR after obtaining prior approval from the Reporting Manager, and share payment details with vendors post-processing
- Ensure timely banking activities, including:
- Following up with banks for SWIFT copies of transactions
- Recording bank payment entries, including applicable bank charges.

Invoice Verification & Compliance

- Verify and review purchase invoices thoroughly before processing payments
- Ensure compliance with company policies, statutory requirements, and audit standards
- Maintain proper documentation and audit trails for all transactions

Vendor Management





- Maintain effective communication with vendors for queries, clarifications, and payment updates
- Perform regular vendor reconciliations and resolve discrepancies in a timely manner
- Build and maintain strong vendor relationships.

MIS & Reporting

- Prepare weekly MIS reports on vendor outstanding dues to support payment planning and target setting
- Assist in preparing monthly closing reports, schedules, and analysis
- Provide data and reports required for internal and external audits

Controls & Accuracy

- Ensure accuracy and timeliness of all payments, adhering strictly to internal controls and deadlines
- Immediately report any payment discrepancies to the Reporting Manager
- Identify and highlight any process gaps or risks in the payable cycle.

Additional Responsibilities

- Support process improvements and automation initiatives within the AP function
- Assist in month-end and year-end closing activities
- Undertake additional responsibilities as assigned based on business requirements.

Key Skills & Competencies

- Strong knowledge of accounts payable processes and banking transactions
- Experience in Handling domestic and international payments preferred
- Familiarity with ERP/accounting systems (e.g., Tally, SAP, Oracle, etc.)
- Positive understanding of GST, TDS, and basic compliance requirements
- Strong attention to detail and analytical skills
- Effective communication and vendor management skills
- Ability to work under deadlines and manage multiple priorities

📌 Accounts Payable Executive (Maharashtra)
🏢 Kaar Quest
📍 Maharashtra