(JD) – HR Executive / Assistant

Position

HR Executive

Department

Human Resources

Reporting To

HR Manager

Key Responsibilities

1. Attendance &

- Leave Management

Monitor daily employee attendance through the HRMS.

- Verify attendance records, late marks, absenteeism, leave, Outdoor Duty (OD), and attendance regularization requests.
- Coordinate with employees and reporting managers to resolve attendance discrepancies.
- Prepare monthly attendance reports for payroll processing.

2. Recruitment &
- Talent Acquisition

Source candidates through job portals, social media, employee referrals, and consultants.

- Screen resumes based on job requirements.
- Conduct initial HR screening interviews.
- Schedule and coordinate interviews with hiring managers.
- Maintain the recruitment tracker and ensure timely closure of vacancies.
- Coordinate offer roll-out, joining formalities, and candidate follow-ups.

3.

Employee

Onboarding &

- Induction

Complete joining formalities and employee documentation.

- Conduct induction and orientation programs for new employees.
- Coordinate with departments to ensure a smooth onboarding experience.
- Maintain employee personnel files and HR records.

4. HR Documentation &
- Compliance

Prepare appointment letters, confirmation letters, transfer letters, warning letters, experience letters, relieving letters, and other HR documents.

- Maintain employee records in physical files and the HRMS.
- Ensure all employee documents are complete, accurate, and updated.
- Support statutory compliance, HR audits, and policy compliance by maintaining required documentation.

5.

Employee

Engagement

Plan and coordinate employee engagement activities, celebrations, recognition programs, wellness initiatives, and employee communication programs.

- Support employee feedback surveys and engagement initiatives to foster a positive workplace culture.

6. HR Data Management &
- MIS





Maintain accurate employee master data in the HRMS.

- Generate HR reports and dashboards on attendance, recruitment, headcount, attrition, leave, and employee records.
- Ensure confidentiality, integrity, and accuracy of HR data.

7. Exit Formalities

Manage the end-to-end employee separation process.

- Conduct and document exit interviews.
- Coordinate No Dues Clearance with all concerned departments.
- Process resignation acceptance, relieving letters, experience letters, and Full &
- Final (F&F;) settlement documentation.
- Coordinate with the payroll and IT teams for final settlement and asset recovery.
- Update employee records and HRMS following employee separation.

8. HR Operations

Handle employee queries related to attendance, leave, HRMS, policies, and HR procedures.

- Assist in payroll by providing accurate attendance and leave inputs.
- Support the implementation of HR policies, SOPs, and process improvements.
- Perform any other HR responsibilities assigned by the HR Manager.

Required Qualifications

Bachelor's or Master's degree in Human Resources, Business Administration, or a related field.

- 2–5 years of experience in HR Operations and Recruitment.
- Experience working with HRMS software and Microsoft Excel.
- Strong knowledge of recruitment, attendance management, onboarding, documentation, employee engagement, payroll coordination, and exit management.

Key Skills

Recruitment &

- Talent Acquisition

- Resume Screening
- Interview Coordination
- Employee Onboarding &
- Induction
- Attendance &
- Leave Management
- HR Documentation
- Exit Management &
- Full &
- Final Settlement
- HRMS Administration
- Employee Engagement
- MIS &
- HR Data Management
- Payroll Coordination
- Excellent Communication &
- Interpersonal Skills
- Solid Organizational &
- Time Management Skills
- Proficiency in MS Excel, Word, and PowerPoint

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 HR Assistant / Executive in Real Estate Company (Andheri East)
🏢 Vijay khetan group
📍 Andheri East