Job Location : Sector 67, Gurugram

Job Summary

We are looking for a proactive, organized, and people-oriented HR & Admin Executive to manage the day-to-day HR operations and administrative functions of the organization. The ideal candidate will ensure smooth office operations, maintain employee records, oversee attendance and payroll coordination, support recruitment, and foster a positive workplace culture. Since statutory HR and payroll compliances are outsourced, the role will primarily focus on operational HR, administration, employee engagement, and coordination with external compliance partners.

Key Responsibilities

Human Resources

- Manage end-to-end recruitment, including job postings, candidate sourcing, interview scheduling, and onboarding.
- Conduct employee induction and orientation programs.
- Maintain employee records, HR documentation, and personnel files.
- Manage attendance, leave records, and shift schedules.
- Coordinate payroll inputs with outsourced payroll/compliance partners.
- Handle employee confirmations, exits, full & final settlements, and documentation.
- Prepare HR letters, appointment letters, experience letters, and other employee-related documents.
- Address employee queries regarding HR policies and workplace issues.
- Support performance appraisal processes and employee development initiatives.
- Organize employee engagement activities, celebrations, and cultural events to enhance workplace culture.
- Assist in drafting and implementing HR policies and SOPs.
- Coordinate with outsourced consultants for statutory compliances, payroll, and labor law documentation.

Administration




- Oversee daily office administration and ensure smooth office operations.
- Manage office assets, stationery, housekeeping, security, and facility maintenance.
- Coordinate with vendors for office supplies and service requirements.
- Maintain office records, contracts, and administrative documentation.
- Handle travel arrangements, hotel bookings, courier services, and logistics.
- Manage office budgets related to administrative expenses.
- Ensure office infrastructure and utilities are functioning efficiently.
- Coordinate meetings, conference room bookings, and administrative support for management.
- Supervise AMC renewals, vendor contracts, and office maintenance schedules.
- Ensure workplace safety, cleanliness, and adherence to company policies.

Employee Relations & Culture
- Foster a positive and inclusive work environment.
- Plan employee engagement initiatives, festivals, birthday celebrations, and team-building activities.
- Support grievance handling and conflict resolution.
- Promote employee wellness and organizational culture initiatives.

Vendor & Purchase Reconciliation (Preferred but Not Mandatory) (Accounts/Billing experience will be an added advantage.)

- Reconcile vendor bills, purchase orders (POs), delivery challans, and Goods Receipt Notes (GRNs).




- Coordinate with procurement and operations teams for invoice clarifications.
- Track vendor credits, returns, short supplies, debit/credit notes, and adjustments.
- Maintain accurate vendor documentation and reconciliation records.
- Assist in invoice verification and support the accounts team whenever required.

Required Skills
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Good knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
- Experience with HRMS and attendance management systems.
- Basic understanding of payroll processes.
- Robust documentation and record management skills.
- Ability to handle confidential information professionally.
- Problem-solving mindset with attention to detail.
- Vendor management and coordination skills.

Qualifications
- Bachelor’s degree in Human Resources, Business Administration, Commerce, or a related field.
- MBA/PGDM in HR is preferred.
- 1-2 years of experience in HR & Administration.
- Experience in vendor coordination, office administration, or basic accounts support will be an added advantage.

Preferred Candidate Profile
- Experience in handling HR operations and office administration simultaneously.
- Ability to work independently and manage multiple priorities.
- Exposure to payroll coordination and attendance management.
- Familiarity with procurement documentation (PO, GRN, invoices) is desirable but not mandatory.
- Positive attitude with a strong sense of ownership and accountability.

Pay: Up to ₹25,000.00 per month

Experience

- HR Admin: 1 year (Preferred)

Work Location: In person

📌 HR & Admin Executive (Gurugram)
🏢 Vera Essentials
📍 Gurugram