Executive Assistant to the FounderIndo Scots Group of Schools Location: Navi Mumbai Experience: 2-5 Years Employment Type: Full-Time Department: Office of the Founder / Executive Office About the Role Indo Scots Group of Schools is seeking a highly organised, proactive, discreet, and professionally mature Executive Assistant to the Founder. The successful candidate will serve as a trusted executive partner and central point of coordination for the Founder’s office. This role requires excellent communication, strong follow-up and execution skills, confidentiality, and the ability to manage multiple priorities in a fast-paced education and business environment.

Key Responsibilities - Manage the Founder’s calendar, appointments, meetings, travel schedules, and daily agenda.

- Coordinate internal and external meetings, prepare agendas, briefing notes, presentations, and meeting documents.
- Attend meetings when required, prepare Minutes of Meeting (MoM), and track action items to ensure timely completion.
- Coordinate with senior leadership, Principals, trustees, education partners, government authorities, architects, consultants, vendors, and other stakeholders.
- Support the Founder in current school projects, expansion plans, partnerships, and strategic initiatives.
- Assist in research and preparation of proposals, presentations, reports, concept notes, and business documents.
- Draft and manage professional emails, letters, official communications, and correspondence.
- Maintain organised records of MoUs, LOIs, agreements, proposals, project reports, and other confidential documents.
- Coordinate the Founder’s domestic and international travel, events, conferences, and official engagements.




- Ensure timely follow-ups on important commitments, projects, decisions, and pending actions.
- Proactively anticipate the Founder’s requirements and ensure smooth execution of priorities.

Requirements - Graduate degree in any discipline.

- 2–5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, Business Coordinator, or in a similar role.
- Excellent verbal and written English communication skills.
- Hindi and/or Marathi communication skills will be an advantage.
- Strong organisational, multitasking, time management, and follow-up skills.
- Excellent proficiency in MS Office and Google Workspace.
- Ability to prepare professional presentations, reports, and business documents.
- Strong interpersonal skills and the ability to interact confidently with senior stakeholders.
- High level of integrity, discretion, confidentiality, and professional maturity.
- Ability to work independently, manage pressure, and handle last-minute changes.
- Flexibility in working hours as per the Founder’s schedule, meetings, travel, and business requirements.

Preferred Background

Experience in education, corporate, business development, real estate/infrastructure, consulting, government liaison, project coordination, or executive office management will be an advantage.

Ideal Candidate The ideal candidate is proactive, highly organised, detail-oriented, trustworthy, well-presented, solution-oriented, and excellent at follow-ups and execution.

- This is a high-trust and high-responsibility role requiring absolute confidentiality, integrity, professionalism, and the ability to work closely with the Founder and senior leadership.

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