Admin Responsibilities

· Maintain all event calendar for training

· Conduct onboarding and Exit process of employees

· Daily Attendance fills up in Att. Sheet Updating all type leave records (CL, SL & EL).

· To Calculate Man Days and Man Hours.

· Controlling OT handling all types of problems of Contractor‘s and Company Employees

· Making Salary structure, bonus and Incentive sheet for house keeping.

· Personal file completion of Staff & Worker

· Maintain and Verification of contractor and Factory Registers (Bonus register, leave cards& registers, Muster Roll, OT Register, Salary Sheet) etc. on regular basis.

· Preparation different type of letters i.e. Offer, Appointment, Increment, and Experience.

· Managing and coordinating organizational compliant and disciplinary proceedings.

· Manage general administration matters, Ensure factory asset management.

· Coordinate with internal teams to gather necessary information and support bid preparation and to reply on queries.

· Monitor and control the Group communal areas at suitable levels such as pantry, toilets, and offices.

· Ensure all factory and vendor bills payment done on time.

· Manage third party vendors for fabrication process.

· Manage Travel Desk, Guest management, transport and logistic for product deployment, Cab & Hotel booking for guest. All data of booking should be in record.

· Manage and support for official and Govt. event planning and Event management.

· Responsible to keep record of all facility including inventory of office supplies, Production wearable, Pantry grocery, Housekeeping, Hospitality, Pest Controlling, Security, Canteen, Logistics, support to the Maintenance,



IT and Finance department.

· Training Programs on 5’S.

· Front office handling & attending Guest, Sending Mail.

· Responsible for Material inward outward and Distribution and Billing with proper tracker.

· Responsible for Attendance Access card Allocation with Card Activation and De Activation.

· Oversee facilities services, maintenance activities and trades persons or vendors (e.g electricians, Plumber, RO, Scrap etc.)

· Perform daily inspection of the facility to ensure HSE (Health, Safety, and Environment) is maintained at the highest level.

· Maintain Notice board , propitiation and signs in factory

· Ensure all company assets are used in appropriate manner and group information is held securely.

· Manage Other responsibilities ask by management if needed further.

· Ensure all company licenses, insurance policies (Inventory, Assets, Vehicles) remain up to date.

· Ensure all company legal and regulatory documents are held securely and appropriately protected

· Manage staff, preparing work schedules and assigning specific duties.

· Organize and supervise other office activities (recycling, renovations, event planning etc.)

· Ensure operations adhere to policies and regulations

Employee Must Have:-

· Punctuality, disciplined approach and inclination toward teamwork and learning.

· Honesty and devotion to the job,

· Smart working result oriented,

· Perform under stress situation as well.

Pay: Up to ₹400,000.00 per year

Advantages:

- Provident Fund

Application Question(s):

- CURRENT CTC?
- NOTICE PERIOD?
- NO CANTEEN AND TRANSPORT AVAILABLE.
- WILL YOU RELOCATE TO AHMEDABAD?

Work Location: In person

📌 Admin Executive (India)
🏢 Gridbots Technologies
📍 India