Conveyancing Legal Assistant & Para Legal

Practice Area: Real Estate – Property Documentation & Conveyancing Advisory (Non-Litigation)

About the Role : We are a Pune-based legal advisory firm specialising in property documentation and conveyancing. We are looking for a proactive Conveyancing Legal Assistant & Para legal to support on day-to-day transaction coordination, client communication, documentation and administrative work. This is a non-litigation role — no court appearances required.

Key Responsibilities

Client Intake & Coordination: Attend incoming calls, WhatsApp messages and emails from clients, brokers and developers; record query details (property, parties, transaction type); prepare brief intake notes and route to the advocate or relevant team member.

Transaction File Management: Open and maintain transaction files in Excel and the firm's software; update the master matter tracker with stages, critical dates, documents received/pending, and next actions.

Document Collection & Follow-Up: Share document checklists with clients; follow up with clients, banks, societies and developers for title documents, NOCs, KYC and other papers; track receipt and flag gaps.

Para-legal Drafting Support: Populate first drafts of standard property documents (agreements for sale, gift deeds, release deeds, leave & licence agreements, authority letters) using firm templates; prepare execution sets and completion checklists under the advocate's supervision.

Execution & Registration Coordination:



Organise execution/registration appointments; coordinate with all parties, witnesses and registration agents; prepare registration sets (deed copies, annexures, stamp duty receipts, ID documents); update file after registration.

Calendar & Administrative Management: Manage the advocate's calendar (client meetings, execution dates, society meetings, online calls); handle printing, scanning, binding and digital filing; maintain physical and digital records with proper indexing.

Billing & Communication Support: Maintain basic billing records; prepare and send fee notes using templates; send meeting reminders and status updates to clients as per instructions from the advocate.

Who should apply:

Organised, detail-oriented, and positive at follow-up across multiple ongoing files.

Preference for candidates who do not want courtroom/litigation work and want to build a career in property law, documentation and advisory support.

What We Offer

Exposure to real estate conveyancing, redevelopment documentation, housing society work and RERA-related matters.

Direct mentoring from a practising advocate specialising in property advisory.

Structured role with clear responsibilities — suitable for someone building a career in property law support.

Pay: ₹15,000.00 - ₹25,000.00 per month

Ability to commute/relocate:

- Pune, Maharashtra (Pune, Pune District): Reliably commute or planning to relocate before starting work (Required)

Education:

- Master's (Required)

Experience:

- Real estate law: 3 years (Required)

Work Location: In person

📌 Paralegal Assistant and Legal Assistant (India)
🏢 Vidhi Mantrana
📍 India