Job Title: Admin Operations & Facilities Executive

Department: HR & Admin

Location: Gurgaon

Employment Type: Full-time / Third-party Payroll

Experience: 2-5Years

About the Role

We are looking for a proactive Admin Operations & Facilities Executive to manage day-to-day administration and facility operations. The role involves soft services, housekeeping, vendor coordination, workplace operations, and employee support.

Key Responsibilities

- Manage soft services including housekeeping, pantry, security, pest control, and waste management.
- Supervise housekeeping staff deployment, work allocation, and quality standards.
- Conduct regular facility walk-throughs to ensure cleanliness and hygiene.
- Manage inventory of housekeeping consumables, toiletries, and pantry supplies.
- Implement cleaning schedules, dusting protocols, and chemical usage as per safety standards.
- Coordinate with vendors for office supplies, facility services, and maintenance.
- Obtain quotations, negotiate commercial terms, and monitor vendor SLA compliance.
- Maintain records of company assets including furniture, equipment, and IT assets.
- Conduct periodic asset verification and physical audits.
- Assist in workstation setup, employee seating, and access card issuance.
- Support office events, meetings, and training logistics.
- Prepare daily, weekly, and monthly MIS reports on facility operations and expenses.




- Maintain records of vendor invoices, compliance documentation, and SOPs.
- Ensure facility operations meet health, hygiene, and safety regulations.

Requirements

- Graduate from a recognized university.
- 2 to 4 years of hands-on experience in soft services, housekeeping, or facilities management.
- Experience in vendor coordination and office administration.
- Good communication and interpersonal skills.
- Solid organizational and multitasking abilities.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Knowledge of housekeeping chemicals, dusting protocols, and cleaning standards.
- Ability to work independently and collaboratively.
- Positive attitude with willingness to learn.

Preferred

- Diploma or Degree in Hotel Management, Facilities Management, or Business Administration.

Key Performance Indicators

- Managing housekeeping and soft services across the office premises.
- Maintaining inventory of consumables and ensuring timely replenishment.
- Vendor coordination and SLA compliance monitoring.
- Asset tracking and inventory verification.
- MIS reporting and documentation accuracy.
- Cost optimization and budget adherence.

How to Apply

Interested candidates can share their updated CV at [[email protected]] or apply directly through Naukri.

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