- Generate accurate invoices and packing lists for export shipments, ensuring compliance with international trade regulations.
- Collaborate with relevant departments to gather necessary information for exact documentation.
Export Customer Documents Preparation:
- Create essential export customer documents such as Certificate of Origin, Analysis Report, and GSP Form (Form-A).
- Communicate with the Quality department to obtain Lab/Test reports for inclusion in the export documentation.
Clearance Documents Coordination:
- Liaise with Customs House Agents (CHA) to ensure the timely preparation and submission of clearance documents.
- Follow up with CHA to verify and complete the checklist for customs clearance.
Vessel Details Coordination:
- Gather accurate vessel details and update the information in a timely manner.
- Communicate vessel details to export customers promptly.
Export Material Information:
- Provide comprehensive information to export customers post-shipment, including dispatch details and tentative/exact vessel details.
- Share documents for approval and communicate vessel ETA details.
Document Management:
- Collect original documents from CHA immediately after export.
- Maintain a systematic organization of all export documents, categorizing them customer-wise and export-wise.
Bank Document Submission:
- Prepare and submit all necessary export documents to bankers, both bank-specific and customer-related documents.
- Follow up with bankers to obtain a docket number for tracking purposes.
Customer Communication:
- Regularly communicate with export customers, providing updates on shipment details and any relevant information.
- Address customer inquiries and concerns related to export documentation.
Requirements:
- Bachelors degree in Commerce, International Business, or related field.
- Experience in export- import documentation within a manufacturing setting.
- In-depth understanding of export regulations, documentation requirements, and international trade practices.
- Excellent communication skills to interact effectively with internal departments, CHA, and export customers.
- Strong organizational skills to manage and maintain export documents systematically.
- Ability to handle multiple tasks simultaneously and meet tight deadlines.
- Willingness to stay updated on industry trends and changes in international trade practices.