Position Summary: The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean's office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities Key Responsibilities: Administrative Support - Manage the Dean's calendar, schedule meetings, and coordinate appointments, travel, and logistics

- Draft, review, and manage correspondence, reports, presentations, and meeting materials
- Organize and maintain records, files, and documentation in a systematic and secure manner
- Prepare and process expense claims, reimbursements, and procurement requests Communication & Liaison - Act as the primary point of contact for internal and external communications to the Dean's office
- Coordinate with faculty, staff, students, and external partners on behalf of the Dean
- Assist in drafting and editing speeches, emails, and official communication Operational & Strategic Support - Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking
- Support project tracking, reporting,



and deadline management for initiatives led by the Dean.
- Coordinate faculty-level events, workshops, guest lectures, and committee meetings. Confidentiality & Discretion - Handle sensitive and confidential information with a high degree of professionalism.
- Maintain discretion in managing personnel matters, academic issues, and institutional strategies.

Required Qualifications

- Bachelor's degree in Communication, Business Administration, or related field. Master's preferred.
- 5+ years of experience in a similar executive support role, preferably in an academic environment.
- Excellent organisational, communication, and interpersonal skills.
- Robust proficiency in Microsoft Office Suite and project management tools.
- Ability to multitask, prioritise effectively, and work independently under pressure.

Desirable Attributes

- High level of professionalism, discretion, and attention to detail.
- Proactive and anticipatory problem-solving skills.
- Familiarity with academic governance and faculty operations.
- Ability to build strong working relationships across diverse teams.

📌 Executive Assistant to the Dean (Pune)
🏢 Flame University
📍 Pune