National Carriers Corporation,

508/509 5th Floor, Raheja Plaza, Veera Desai Road, Andheri (West), Mumbai-400053

Working Days: Monday to Saturday, 10:30 to 7pm*

Position: Executive Assistant to Managing Director

Industry: Logistics & Supply Chain (Air, Sea & Road Transportation)

Role Overview The Executive Assistant (EA) to the Managing Director will provide high-level administrative, coordination, and operational support to the MD. The role requires strong organizational skills, confidentiality, multitasking ability, and an understanding of logistics operations to ensure smooth day-to-day functioning of the MD’s office.

Key Responsibilities

Administrative & Executive Support

- Manage the MD’s calendar, appointments, meetings, and travel schedules
- Act as the primary point of contact between the MD and internal/external stakeholders
- Draft, review, and manage emails, letters, reports, and presentations
- Maintain confidentiality of sensitive company and client information

Coordination & Communication

- Coordinate with department heads (Operations, Sales, CRM, Finance, HR) for updates and follow-ups
- Schedule and organize internal meetings, client meetings, and vendor discussions
- Prepare meeting agendas, MOM (Minutes of Meetings), and track action items

Logistics & Business Operations Support

- Assist the MD in monitoring logistics operations (Air, Sea & Road shipments)
- Support follow-ups on key clients, contracts, rates, and operational escalations
- Track business performance reports, MIS, and KPIs as directed by the MD





Documentation & Reporting

- Maintain records of agreements, contracts, quotations, and official documents
- Prepare periodic reports, presentations, and business summaries
- Support compliance documentation and coordination with auditors or consultants if required

Travel & Event Management

- Handle domestic and international travel arrangements for the MD
- Coordinate hotel bookings, itineraries, visas, and logistics for business travel
- Assist in organizing company meetings, events, and client visits

Skills & Qualifications

Education

- Graduate / Post-Graduate in Business Administration, Management, Logistics, or related field

Experience

- 2–6 years of experience as an Executive Assistant / PA / Admin role
- Prior experience in Logistics, Freight Forwarding, Supply Chain, or Transportation preferred

Key Skills

- Excellent verbal and written communication skills
- Robust coordination, follow-up, and time-management abilities
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and work under pressure
- Professional attitude with high level of discretion and integrity

Preferred Attributes

- Knowledge of logistics terminology (Airway Bill, Bill of Lading, POD, Freight Rates, etc.)
- Proactive, detail-oriented, and solution-focused mindset
- Ability to handle senior-level coordination confidently

Contact HR : (phone hidden) (ARUN) Job Type: Full-time

Pay: ₹17,872.30 - ₹50,000.01 per month

Benefits

- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Andheri West)
🏢 National Carriers
📍 Andheri West