Job Description Position: Personal Assistant (PA) to the Managing Director (MD)

Job Summary:

Key Responsibilities Executive Support

- Manage the Managing Director's daily schedule, appointments, meetings, and travel arrangements.

- Screen phone calls, emails, and correspondence, responding where appropriate.

- Prepare reports, presentations, agendas, meeting minutes, and official correspondence.

- Maintain an organized filing system for confidential documents and records.

- Coordinate internal and external meetings and ensure timely follow-up on action items.

Communication & Coordination

- Act as the primary point of contact between the MD and internal departments, clients, vendors, government authorities, and business associates.

- Coordinate communication with senior management and external stakeholders.

- Draft letters, emails, notices, and other business communications on behalf of the MD.

Administrative Responsibilities

- Maintain confidential records and handle sensitive information with discretion.

- Monitor deadlines and ensure timely completion of assigned tasks.

- Assist in organizing company events, board meetings, conferences, and official visits.

- Manage office supplies and administrative requirements for the MD's office.

Business Support

- Follow up with departments regarding project status, pending approvals, and compliance matters.

- Assist in preparing budgets, proposals, and business documents as required.

Travel & Event Management

- Arrange domestic and international travel, accommodation, transport, and itineraries.

- Manage expense records and travel-related documentation.

Required Qualifications





- Bachelor's degree in Any field.

- 2–5 years of experience as a Personal Assistant, Executive Assistant, or in a similar executive support role.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

- Excellent written and verbal communication skills in English. Knowledge of Hindi and Marathi is an advantage.

Required Skills

- Strong organizational and time-management skills.

- Excellent interpersonal and communication abilities.

- Ability to maintain strict confidentiality.

- Qualified attitude and appearance.

- Strong analytical and problem-solving skills.

- Ability to prioritize tasks and work under pressure.

- High attention to detail.

- Ability to coordinate effectively across multiple departments.

- Knowledge of office administration and documentation.

Key Competencies

- Integrity and confidentiality

- Leadership support

- Decision-making assistance

- Multitasking

- Initiative and accountability

- Team coordination

- Professional etiquette

- Adaptability and flexibility

Reports To: Managing Director

Working Conditions

- Full-time position.

- May require extended working hours based on business requirements.

Performance Indicators (KPIs)

- Timely scheduling and coordination of meetings.

- Effective management of the MD's calendar.

- Accuracy and quality of correspondence and reports.

- Timely follow-up and completion of assigned tasks.

- Confidential handling of sensitive information.

- Positive feedback from internal and external stakeholders.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits

- Paid sick time

- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (Dharampeth)
🏢 ADRA TATVA
📍 Dharampeth