Job Title: Executive Assistant to the Managing Director

Role Summary

Provide high-level executive, administrative, and business support to the Managing Director by ensuring seamless coordination of day-to-day operations, effective communication, stakeholder engagement, and timely execution of strategic priorities. The role requires exceptional organizational skills, multitasking ability, discretion, and a proactive approach to managing multiple assignments simultaneously.

Key Responsibilities

- Manage the Managing Directors calendar, appointments, meetings, and daily priorities.
- Coordinate and facilitate communication between the Managing Director and internal as well as external stakeholders.
- Prepare presentations, reports, meeting agendas, minutes of meetings (MOMs), dashboards, and MIS reports.
- Track key action items, monitor deadlines, and ensure timely follow-up across departments.
- Coordinate cross-functional activities to support smooth execution of business initiatives and strategic projects.
- Handle confidential information and sensitive business matters with the highest level of professionalism and discretion.
- Screen, prioritize, and manage correspondence, emails, calls, and documentation.
- Support executive meetings by coordinating logistics, preparing briefing materials,



and ensuring effective follow-up.
- Assist in organizing business events, management reviews, and leadership meetings.
- Manage multiple assignments simultaneously while maintaining accuracy, quality, and adherence to timelines.
- Liaise with customers, vendors, consultants, government authorities, and other stakeholders as required.
- Anticipate administrative and operational requirements and proactively resolve issues to ensure the Managing Director’s effectiveness.

Qualifications & Skills
- Graduate (MBA or equivalent qualification preferred).
- 5+ years of experience supporting a Managing Director, CEO, or other senior executives.
- Excellent verbal and written communication skills.
- Solid organizational, coordination, and multitasking abilities.
- Ability to work independently, prioritize competing demands, and meet tight deadlines.
- High level of professionalism, integrity, confidentiality, and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and digital collaboration tools.
- Strong interpersonal skills with the ability to interact confidently with stakeholders across all levels of the organization.

📌 Executive Assistant To Managing Director (New Delhi)
🏢 Alicia International
📍 New Delhi