Position : Executive Assistant to CEO

Location: Mumbai (Goregoan)

Qualification: MBA

Notice Period: Immediate

Relocation: Accepted

Role Summary The Executive Assistant to the CEO will provide comprehensive executive and administrative support while ensuring seamless coordination across business functions. The role requires a highly organized, proactive, and detail-oriented professional capable of managing the CEO's calendar, travel, meetings, strategic initiatives, and confidential communications. The incumbent will act as a trusted partner to the CEO by driving follow-ups, coordinating with internal and external stakeholders, and supporting business decision-making.

Key ResponsibilitiesExecutive Support & Coordination

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO's calendar, appointments, meetings, travel arrangements, and daily schedule.
- Accompany the CEO for client meetings, business reviews, site visits, vendor meetings, and industry events whenever required.
- Shadow the CEO to ensure seamless execution of priorities and day-to-day activities.
- Provide end-to-end executive and administrative support.
- Coordinate meetings, prepare agendas, record Minutes of Meeting (MoM), and track action items until closure.
- Ensure timely follow-ups on key business commitments and strategic initiatives.

Business Coordination

- Coordinate with customers, vendors, consultants, and internal departments for ongoing business activities.
- Liaise with Sales, Service, Finance, HR, Operations, Warehouse, and other departments to ensure smooth execution.
- Maintain effective communication across teams and ensure timely completion of assigned deliverables.
- Manage scheduling, reporting, documentation, and business communication through digital platforms.

Documentation & Communication

- Draft, edit, and proofread emails, reports, presentations, business proposals, and official correspondence.
- Maintain organized records, documentation, files, and MIS reports.




- Prepare presentations and management reports for leadership meetings.

Research & Decision Support

- Conduct research on market trends, competitors, vendors, customers, and business opportunities.
- Prepare executive summaries, reports, and analytical insights for management review.
- Provide structured recommendations to support strategic decision-making.

Reporting & MIS

- Prepare and submit periodic reports, including:
- Executive summaries
- Performance tracking reports
- Expense reports
- MIS and dashboard reports
- Monitor project progress and provide regular status updates to the CEO.

Project Management

- Support execution of strategic projects and organizational initiatives.
- Drive cross-functional coordination to ensure timely completion of projects.
- Track deliverables, dependencies, and milestones across multiple assignments.
- Identify opportunities to improve operational efficiency and business processes.

Confidentiality & Professionalism

- Handle highly confidential business information with complete discretion.
- Ensure secure handling of sensitive documents, communications, and executive data.
- Maintain professionalism while interacting with senior leadership, clients, and external partners.

Problem Solving & Operational Support

- Anticipate potential challenges and proactively resolve issues.
- Handle energetic priorities, urgent requests, and last-minute changes with flexibility.
- Provide decision-support inputs and business coordination whenever required.

Preferred Profile

- 4–8 years of experience as an Executive Assistant supporting CXOs, Directors, or CEOs.
- MBA Compulsion.
- Experience in handling executive calendars, travel management, presentations, MIS, and cross-functional coordination.

Exposure to project management and business operations will be an added advantage. Pay: Up to ₹1,300,000.00 per year

Ability to commute/relocate

- Mumbai, Maharashtra: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:
- Master's (Preferred)

Experience:
- Executive Assistant: 4 years (Preferred)

Location:
- Mumbai, Maharashtra (Preferred)

Work Location: In person

📌 Executive Assistant to CEO (Mumbai)
🏢 Rhibhus Infosystems
📍 Mumbai