We are looking for a highly organized, proactive, and discreet Executive Assistant to the CEO who can provide high-level administrative and executive support while ensuring the CEO's time is managed efficiently.

The ideal candidate will be a confident communicator with excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a quick-paced environment. The role requires maturity, professionalism, confidentiality, and the ability to interact effectively with senior leadership, clients, business partners, and other stakeholders.

Key Responsibilities

· Manage the CEO’s calendar, appointments, meetings, and daily schedule.

· Coordinate internal and external meetings, including preparing agendas and meeting materials.

· Organize business travel, including flights, accommodation, transportation, and itineraries.

· Handle correspondence, emails, calls, and communication on behalf of the CEO when required.

· Prepare presentations, reports, briefing notes, minutes, and other executive documents.

· Follow up on key action items and ensure timely completion of tasks assigned by the CEO.

· Coordinate with senior management and various departments to ensure smooth execution of priorities.

· Maintain confidential information and exercise complete discretion in handling sensitive business matters.

· Assist the CEO in tracking important projects, deadlines, and business initiatives.

· Conduct research and prepare summaries or reports as required.

· Support the CEO in managing relationships with clients, investors, partners, and other key stakeholders.

· Organize and coordinate business events, conferences, and executive engagements.

· Manage personal and professional administrative tasks for the CEO,



as required.

· Anticipate the CEO’s needs and proactively address scheduling, administrative, and operational requirements.

· Perform any other responsibilities or special projects assigned by the CEO.

Key Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Exceptional attention to detail.
- Ability to multitask and prioritize effectively.
- Strong interpersonal and relationship-management skills.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and take initiative.
- Strong follow-up and coordination skills.
- Proficiency in Microsoft Office / Google Workspace, including Word, Excel, PowerPoint, Outlook, and Calendar.
- Ability to handle pressure and work with flexibility in a agile environment.
- Strong problem-solving and decision-making abilities.

Qualifications & Experience
- Bachelor's degree in Business Administration, Management, Communications, or a related field.
- [X–X] years of experience as an Executive Assistant, Personal Assistant, or in a similar senior administrative role.
- Prior experience supporting a CEO, Founder, MD, or senior executive is preferred.
- Experience in a fast-paced corporate environment is an advantage.

Personal Attributes The successful candidate will be:
- Mature, dependable, and highly trustworthy.
- Proactive and solution-oriented.
- Well-presented and professional.
- Flexible and adaptable.
- Calm and composed under pressure.
- A strong team player with a positive attitude.
- Comfortable interacting with senior executives and high-profile stakeholders.

Pay: From ₹20,000.00 per month

Benefits

- Leave encashment

Work Location: In person

📌 Executive Assistant to CEO (Begumpet)
🏢 URBBAN TRENDS
📍 Begumpet