Designation

Executive Assistant to President

Location

Kolkata

Employment type

Permanent

Report to

President

Mitsui O.S.K. Lines (MOL) is one of the world's largest multimodal deep-sea carriers, with a rich maritime legacy spanning over 140 years. Operating across Asia, the Middle East, Europe, Africa, North America, South America, and Oceania, MOL connects global trade routes with a strong presence in international shipping and logistics.

MOL Information Technology (MOL-IT) is the dedicated ICT solutions provider for the MOL Group, delivering customized technology solutions across the shipping, logistics, and supply chain domains. Established in 1997, MOL-IT has expanded significantly, operating from four offices in Kolkata, Hyderabad, Mumbai, and Hong Kong, with a talented team of over 380 software and management professionals. As part of its growth strategy, MOL-IT is enhancing its suite of ICT solutions for existing customers while exploring opportunities to diversify beyond the MOL Group.

For further details about organization, please visit www.mol-it.com/ Video - An Introduction to MOL-IT - YouTube

Challenge

Innovate through insight

Honesty

Do the right thing

Accountability

Commit to acting with a sense of ownership

Reliability

Gain the trust of customers

Teamwork

Build a strong team

Safety

Pursue the world’s highest level of safety culture

Overview of the profile

We are seeking a highly organized, tech-savvy, and confidential Executive Assistant to provide exceptional support to the President/CEO of our IT company. You will be a strategic partner, managing the

President/CEO's schedule, communications, and workflow, ensuring smooth and efficient operations within the rapid-paced IT industry.

FUNCTIONAL RESPONSIBILITIES

- Project Management Support & Special Initiatives (IT-Specific):

- Assist in business-critical projects and special initiatives, requiring understanding of the company's goals, industry dynamics, and IT impact.

- Conduct research and gather information for presentations and meetings, staying up-to-date on current IT trends within MOL.

- Prepare meeting agendas, briefing materials,



and presentations with a clear understanding of IT terminology and concepts.

- Follow up on action items and ensure project deadlines are met, adapting to the fast pace of the MOL’s IT landscape.

- Communication & Correspondence (Technical Proficiency):

- Manage all incoming and outgoing communication for the President/CEO, including emails, phone calls, and inquiries, often involving technical terminology.

- Compose clear and concise correspondence (including emails, letters, presentations, and reports) on behalf of the President/CEO, demonstrating understanding of relevant IT concepts.

- Act as a point of contact for internal and external inquiries, directing them appropriately and leveraging technical knowledge when necessary.

- Calendar & Schedule Management (IT Focus):

- Manage a complex calendar, scheduling appointments, meetings, and travel arrangements for the President/CEO, considering time zone differences and remote interactions.

- Utilize scheduling software and integrate online calendars for seamless management.

- Prioritize tasks and manage competing deadlines effectively in a dynamic IT environment.

- Anticipate the President/CEO's needs and proactively schedule time for industry events, and/or conferences

- Travel Coordination (Global Focus):

- Coordinate travel logistics for the President/CEO, including booking flights, hotels, and secure transportation in diverse locations.

- Prepare detailed itineraries with information on meetings, events, time zone considerations, and local resources, particularly for international travel.

- Ensure smooth travel experiences for the President/CEO, considering potential IT-related challenges like internet connectivity or software compatibility.

- Office Management (Technology Integration):

- Manage an organized and professional office environment for the President/CEO,



leveraging technology for efficient operations.

- Maintain office supplies and equipment, including IT infrastructure within the President/CEO's workspace.

- Coordinate with other departments and staff to ensure seamless operations, with a focus on IT related needs and software integration.

- Confidentiality & Discretion:

- Maintain strict confidentiality on all sensitive information and matters pertaining to the President/CEO, including IT security protocols and proprietary information.

- Exercise discretion in handling inquiries and managing access to the President/CEO, with an awareness of potential IT security risks.

Requirements for the position:

- Business Awareness – Understanding of the company’s goals, IT industry trends, and the impact of technology on business operations.
- Analytical Thinking – Ability to summarize key information, track business metrics, and support decision-making.
- Communication & Coordination – Strong written and verbal communication skills to engage with stakeholders and ensure smooth workflow.
- Organization & Time Management – Ability to manage schedules, track action points, and handle multiple priorities efficiently.
- Tech-Savvy – Proficiency in Microsoft Office and collaboration tools like Teams, Slack, or Trello for effective task management.
- Confidentiality – High level of discretion in handling sensitive information and executive matters.
- Flexibility & Problem-Solving – Quick adaptability to changing priorities and proactive approach to resolving challenges.

Qualifications & Experience

- Bachelor's degree in a relevant field (IT, Business Administration, or similar) preferred. MBA on business ADMIN will be more preferred

- Minimum 8-12 years of experience as an Executive Assistant or similar role, with experience supporting executives in the IT industry a strong plus.

CTC -As per the industry standard

Job Snapshot Updated Date 27-07-2026 Job ID Job_211 Department President's Desk Location Sec - V, Salt Lake, Kolkata, West Bengal, India Experience 7 - 10 Years Employee Type Full Time Employee Salary Range INR 1000000 - 1400000 (Annual)

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