Job Summary We are looking for a highly organized, proactive, and confidential Executive Assistant to manage the Director's day-to-day communications, particularly WhatsApp correspondence, while providing administrative and coordination support. The ideal candidate should possess excellent written communication skills, sound judgment, and the ability to prioritize tasks in a fast-paced environment.

Key Responsibilities Director Communication Management Monitor and manage the Director's WhatsApp messages throughout the day. Read, categorize, prioritize, and summarize incoming messages. Draft professional replies for the Director's review or respond independently where authorized.

Follow up on pending conversations and ensure timely responses. Maintain complete confidentiality of all communications. Coordination & Follow-ups Coordinate with internal departments and external stakeholders.

Track action items arising from WhatsApp conversations and meetings. Ensure timely completion of assigned tasks through regular follow-ups. Maintain records of important discussions and commitments.

Administrative Support

Manage the Director's calendar, appointments, and meetings. Prepare meeting notes, MOMs, and action trackers. Organize digital documents and maintain records. Assist with travel planning, hotel bookings, and itineraries when required. Documentation & Reporting Prepare reports, presentations, and correspondence. Create daily summaries of important communications and pending matters.



Maintain trackers for key projects and deadlines.

Required Skills Excellent English written and verbal communication. Strong drafting and business correspondence skills. High level of discretion and confidentiality. Outstanding organizational and multitasking abilities. Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace. Comfortable using WhatsApp Business and other communication tools. Solid follow-up and coordination skills. Attention to detail and ability to work under pressure.

Qualification

Bachelor's degree in Business Administration, Commerce, Management, or a related field. 3–6 years of experience as an Executive Assistant, Personal Assistant, or Administrative Executive.

Experience supporting senior management or directors is preferred.

Preferred Attributes

Professional demeanor and excellent interpersonal skills. Ability to make informed decisions and prioritize work independently. Strong problem-solving mindset. Flexible with working hours whenever business requires. Trustworthy, dependable, and highly confidential.

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits

- Commuter assistance
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):
- Age ?

Education:
- Bachelor's (Preferred)

Experience:
- Executive Assistant : 3 years (Preferred)

Work Location: In person

📌 Executive Assistant – Director Communications & Coordination (Turbhe)
🏢 Vasta Lifestyle Private
📍 Turbhe