Position Summary

The Director – Central Events Management Division (CEMD) shall provide strategic leadership for planning, coordinating and executing all University events. The incumbent will be responsible for delivering world-class events through meticulous planning, operational excellence, stakeholder collaboration, financial prudence, risk management and continuous innovation. The role demands the ability to lead multiple high-impact events simultaneously while ensuring quality, safety, branding and exceptional participant experience.

Key Responsibilities: 1.

Strategic

Leadership • Develop and implement the University's annual event strategy and master event calendar.

- Establish SOPs, quality standards and best practices for event management.
- Drive innovation and continuous improvement across all event operations. 2.

Event

Planning & Execution Lead end-to-end planning and execution of all institutional events including Orientation Programme Convocations, Conferences, Government & VIP Visits, Alumni Meets, Corporate Events, Academic Functions and other University events.

Ensure seamless execution of

- Event planning and scheduling • Venue and stage management • Technical production • Rehearsals • Protocol and hospitality • Registration and audience management • Event documentation and post-event review 3. Project & Operations Management • Develop detailed execution plans, timelines and responsibility matrices.
- Monitor project milestones and operational readiness. Ensure timely availability of resources, infrastructure and logistics.
- Lead event control room operations and contingency planning.
- Stakeholder & Team Leadership • Coordinate with University leadership, academic departments, administration and external agencies.
- Lead and mentor the CEMD team, production crew, anchors, coordinators, volunteers and vendors.
- Foster a culture of accountability, collaboration and operational excellence.
- Budget & Vendor Management • Prepare and monitor event budgets.
- Optimize resource utilization and control costs.




- Lead vendor selection, negotiations, contract management and performance evaluation.
- Branding, Safety & Compliance • Ensure consistency in University branding and participant experience.
- Maintain compliance with safety protocols, statutory requirements and institutional policies.
- Oversee crowd management, emergency preparedness and risk mitigation.
- Reporting & Continuous Improvement • Prepare event calendars, readiness reports, budgets and post-event analysis.
- Conduct event audits and implement corrective actions.
- Benchmark national and international best practices to enhance University events.

Key Performance

Indicators (KPIs) • Timely execution of the approved event calendar.

- Zero major operational failures during events.
- Budget adherence and optimal resource utilization.
- High stakeholder and participant satisfaction.
- Compliance with quality, safety and governance standards.
- Effective management of multiple concurrent events.
- Continuous process improvement and innovation.

Educational Qualification Essential

- Master's Degree in Event Management, Hospitality Management, Business Administration, Mass Communication, Public Relations, Operations Management or a related discipline from a recognized institution.

Desirable

- Certification in Project Management (PMP/PRINCE2) or Skilled Event Management. Experience:
- 12–15 years of experience in large-scale event management.
- Minimum 5 years in a leadership role managing institutional, corporate or government events.
- Proven experience in planning and executing large, high-profile events involving multiple stakeholders and complex logistics.
- Experience in higher education institutions will be preferred.

Core Competencies

- Strategic Planning & Execution • Leadership & Team Management • Project & Operations Management • Stakeholder & Vendor Management • Budget & Resource Management • Crisis & Risk Management • Communication & Negotiation Skills • Decision Making & Problem Solving • Innovation & Continuous Improvement • High Integrity, Professionalism and Ownership

📌 Director Events (India)
🏢 Chandigarh University
📍 India