Company Secretary

Job Summary

We are seeking an experienced Company Secretary to maintain the highest standards of corporate governance and ensure absolute regulatory compliance across all business operations. In this role, you will serve as the core link between management, the Board of Directors, shareholders, and regulatory authorities. The ideal candidate possesses an extensive background in corporate law, exceptional organizational skills, and the diplomatic tact necessary to advise executive stakeholders.

Core Responsibilities

1. Corporate Governance & Advisory

- Advise the board on corporate governance best practices, ethical standards, and risk management.
- Monitor statutory updates and legal developments to ensure business practices adjust to changing legislation.
- Guide board members on their legal responsibilities, duties, and corporate powers

1. Board and Committee Management

- Organize board meetings, committee sessions, and Annual General Meetings (AGMs).
- Draft meeting agendas, notices, and assemble comprehensive board packs 1014 days in advance.
- Record official minutes, draft clear legal resolutions, and track post-meeting actionable items.

1. Statutory Compliance & Filing

- Submit regulatory documents like annual returns, financial statements, and director reports to government registries.
- Maintain statutory registers including records of shareholders, directors, asset charges, and debentures.
- Oversee compliance audits and coordinate internal and external auditors to guarantee certification.

1. Shareholder & Investor Relations

- Manage share transfers,



issue stock certificates, and administer dividend payments.
- Coordinate share option schemes and major capital changes like mergers or public listings.
- Act as primary contact for shareholder queries, proxy voting, and investor communications.

Required Skills and Qualifications Education & Certifications

- Skilled Qualification: Must be a certified/licensed Company Secretary (e.g., ICSI, ICSA, or CGI).
- Degree: Bachelors or Masters degree in Corporate Law, Business Administration, or Finance

Experience & Technical Skills

- Proven track record: 3 to 7+ years of experience working as a CS or within a corporate compliance team.
- Legal expertise: Deep knowledge of the local Companies Act, security/capital market laws, and secretarial standards.
- Software proficiency: Experience utilizing entity management software, secure board portals, and regulatory filing portals.

Soft Skills

- Discretion: Superior ability to process highly confidential and market-sensitive data safely.
- Communication: Articulate verbal and written communication skills to deliver complex legal realities simply.
- Diplomacy: High emotional intelligence to handle competing opinions within senior leadership calmly.

Key Performance Indicators (KPIs)

- Zero compliance breaches: No penalties, late fees, or legal actions resulting from missed regulatory deadlines.
- On-time board packs: Agendas and supporting files compiled and distributed within agreed corporate timelines.
- Accurate records: Meeting minutes finalized, approved, and archived with zero errors or major revisions

📌 Company Secretary (Rewari)
🏢 Sunbrilo Technology
📍 Rewari