Role & responsibilities The Company Secretary (CS Qualified) is responsible for ensuring compliance with the Companies Act, SEBI regulations (where applicable), corporate governance requirements, and other statutory and regulatory obligations. The role includes managing Board and Committee meetings, maintaining statutory records, coordinating with regulatory authorities, supporting legal and secretarial matters, and assisting in IPO and due diligence activities.

Key Responsibilities

Secretarial Compliance

- Ensure compliance with the Companies Act, 2013 and applicable rules.

- Prepare and file statutory forms, returns, and documents with the Registrar of Companies (ROC).

- Maintain statutory registers, records, and minutes books.

- Draft Board Resolutions, Circular Resolutions, Notices, and Agendas.

Board &

- Committee Management

- Organize Board of Directors and Committee meetings.

- Prepare meeting agendas, notes, and minutes.

- Ensure timely implementation of Board decisions and action items.

Corporate Governance

- Monitor compliance with corporate governance policies and statutory requirements.

- Advise management on legal and regulatory matters.

- Ensure adherence to applicable Secretarial Standards (SS-1 &
- SS-2).





Regulatory &

- Legal Compliance

- Liaise with ROC, SEBI, stock exchanges (where applicable), and other regulatory authorities.

- Coordinate with legal counsel, auditors, consultants, and regulators.

- Monitor changes in corporate laws and advise management on their impact.

IPO &

- Due Diligence Support

- Coordinate with merchant bankers, legal advisors, auditors, registrars, and other intermediaries during IPO, rights issues, or private placements.

- Assist in preparation and review of DRHP/RHP, due diligence documents, and regulatory filings.

- Support investor and regulatory compliance requirements.

Corporate Records

- Maintain shareholding records, share transfers, and corporate documentation.

- Manage corporate records relating to directors, shareholders, and statutory filings.

- Ensure proper custody of corporate records and legal documents.

Compliance Monitoring

- Prepare compliance calendars and monitor statutory due dates.

- Conduct periodic compliance reviews and report compliance status to management.

- Support internal and secretarial audits.

📌 Company Secretary (Chennai)
🏢 Hema's Enterprises
📍 Chennai