BD Admin Associate

Job Title

BD Admin Associate

Department

Business Development (BD)

Job Location- Noida

Job Summary

The BD Admin Associate is responsible for providing administrative and operational support to the Business Development team. The role involves coordinating travel arrangements, managing bookings, maintaining records, and ensuring the smooth day-to-day functioning of departmental operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Coordinate and manage bookings for cabs, hotels, flights, and other travel requirements for the Business Development team.
- Ensure timely travel arrangements while maintaining cost-effectiveness and company policies.
- Handle day-to-day administrative operations of the Business Development department.
- Maintain travel schedules, itineraries, and booking records.
- Coordinate with travel vendors, hotels, and transport service providers for seamless operations.
- Process travel-related invoices and coordinate with the Finance department for timely payments.
- Maintain departmental records, documents, and MIS reports.
- Assist in scheduling meetings, appointments, and business visits.
- Prepare and maintain expense reports and travel reimbursements.
- Coordinate with internal departments to support Business Development activities.
- Monitor office supplies and administrative requirements for the department.




- Ensure proper documentation and filing of departmental records.
- Support event planning, client visits, and business meetings when required.
- Perform any other administrative duties assigned by the reporting manager.

Required Qualifications:
- Bachelors degree in Business Administration, Commerce, or a related field.
- 13 years of experience in administration, travel coordination, or office operations.
- Freshers with excellent administrative skills may also be considered.

Required Skills:
- Excellent organizational and time management skills.
- Robust communication and interpersonal skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Ability to coordinate with multiple vendors and internal stakeholders.
- Good documentation and record-keeping skills.
- Ability to work under pressure and manage multiple priorities.
- Attention to detail and problem-solving abilities
- Office-based role with occasional travel coordination outside regular working hours, if required.
- May be required to support business meetings, client visits, and corporate events.

Performance Indicators (KPIs):
- Timely completion of travel and accommodation bookings.
- Accuracy of travel and administrative documentation.
- Efficient coordination of day-to-day departmental operations.
- Cost optimization in travel and hotel bookings.
- Timely processing of invoices and expense claims.
- Internal stakeholder satisfaction with administrative support.

📌 Business development Admin Associate (Noida)
🏢 Inventgrid
📍 Noida