Job Summary

We are looking for a detail-oriented Billing Executive to manage daily distributor billing, coordinate with warehouse and logistics teams, and ensure accurate and timely invoice processing. The ideal candidate should have hands-on experience in billing operations, advanced Microsoft Excel skills, and working knowledge of SAP ERP (preferred).

Key Responsibilities

Billing Operations

- Prepare and process daily distributor invoices accurately and on time.
- Generate tax invoices, debit notes, credit notes, and other billing documents.
- Verify sales orders, pricing, discounts, and applicable taxes before billing.
- Ensure timely dispatch of invoices to distributors and customers.
- Resolve billing discrepancies and customer queries promptly.

Warehouse & Sales Coordination
- Coordinate with the warehouse team for order processing and dispatch.
- Verify stock availability before billing.
- Ensure billing is aligned with dispatch schedules.
- Coordinate with the sales team regarding order status, pending dispatches, and billing approvals.
- Maintain smooth communication between Sales, Warehouse, Logistics, and Accounts departments.

ERP & Documentation
- Process billing transactions in SAP ERP (preferred).
- Maintain accurate billing records and documentation.
- Update billing reports and MIS on a daily basis.
- Ensure compliance with company policies and GST requirements.





Reporting & MIS
- Prepare daily, weekly, and monthly billing reports.
- Generate sales, dispatch, and billing MIS using Advanced Microsoft Excel.
- Reconcile billed quantities with dispatch records.
- Assist management with ad hoc reports and data analysis.

Required Skills
- Experience in distributor billing and invoice processing.
- Working knowledge of SAP ERP (preferred).
- Advanced Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, IF, SUMIFS, Lookup Functions, Charts, Data Validation).
- Positive understanding of GST invoicing and billing documentation.
- Strong analytical and numerical skills.
- Excellent coordination and communication abilities.
- High attention to detail and accuracy.
- Ability to work under deadlines.

Preferred Skills
- Experience in FMCG, Manufacturing, Consumer Goods, or Distribution industries.
- Knowledge of inventory and warehouse operations.
- Familiarity with sales order processing and dispatch coordination.

Key Performance Indicators (KPIs)
- Billing accuracy.
- Daily billing completion within timelines.
- Billing turnaround time (TAT).
- Billing error rate.
- Timely coordination with warehouse for dispatch.
- MIS report accuracy and submission.
- Resolution time for billing-related issues.
- Customer and distributor satisfaction.

Team HR (phone hidden)

📌 Billing Executive (Surat)
🏢 Condor Footwear
📍 Surat