Job SummaryThe Onboarding Executive is responsible for managing the end-to-end employee onboarding process for associates deployed at client locations. The role ensures timely documentation, background verification coordination, statutory compliance, client onboarding requirements, and a smooth joining experience for recent employees. Key ResponsibilitiesCoordinate with recruiters to receive selected candidate details. Contact candidates and explain the onboarding process.

Collect and verify required documents such as: Aadhaar Card PAN Card Educational Certificates Bank Account Details Passport-size Photographs Previous Employment Documents Ensure all onboarding documents are complete and accurate. Coordinate background verification (BGV) wherever applicable. Prepare appointment letters, employment contracts, and joining documents.

Complete employee registration in HRMS/Payroll systems. Coordinate with client HR for onboarding approvals and joining formalities. Schedule induction and orientation programs. Maintain employee records and digital documentation.

Track joining status and update internal MIS reports. Ensure compliance with labour laws and statutory requirements. Coordinate with payroll and operations teams for employee activation. Resolve onboarding-related queries from candidates and clients.





Maintain confidentiality of employee information at all times.

Required

SkillsGood communication and interpersonal skills. Knowledge of staffing and recruitment processes. Understanding of labour law compliance and statutory documentation. Proficiency in MS Excel, Word, and Outlook.

Experience working with HRMS/ATS systems is preferred. Strong coordination and follow-up skills. Good organizational and documentation abilities. Ability to work under deadlines. QualificationBachelor's Degree in any discipline. MBA/PGDM in HR is an added advantage. Experience1–4 years of experience in onboarding, HR operations, or staffing.

Experience in a staffing or manpower consultancy is preferred.

Key Performance

Indicators (KPIs)Joining conversion ratio. Timely completion of onboarding documentation.

Background verification completion rate. Joining TAT (Turnaround Time). Compliance accuracy. Employee onboarding satisfaction. Error-free employee master creation. Daily/weekly MIS reporting accuracy.

Preferred

IndustryStaffing & Recruitment Manpower Outsourcing Facility Management Payroll Services IT & Non-IT Staffing SalaryAs per company standards and candidate experience.

📌 Back Office Executive (Bengaluru)
🏢 Innovosource
📍 Bengaluru