Job Summary:

The Assistant Executive - Purchase supports the procurement team by managing day-to-day sourcing, vendor coordination, document processing, and data management. This role ensures that materials, equipment, and services are procured efficiently, cost-effectively, and in compliance with company policies.

Responsibilities. Sourcing & Vendor Coordination

- Identify and research current vendors to source required materials, components, or services.
- Request and collect quotations (RFQs) from multiple suppliers based on departmental requisitions.
- Prepare comparative statements analyzing price, quality, delivery timelines, and payment terms.
- Maintain strong relationships with existing suppliers and resolve delivery or invoicing disputes.

2. Order Placement & Transaction Tracking

- Generate Purchase Orders (POs) accurately using the company's internal ERP system.
- Track shipment status proactively to ensure goods are delivered on or before the committed date.
- Coordinate with logistics teams and customs clearing agents for smooth material transit.




- Validate delivery notes against POs to verify correct quantities and specifications upon arrival.

3. Documentation & System Management

- Update ERP software (e.g., SAP, Oracle, or Tally) regularly with real-time procurement data.
- Process supplier invoices and forward verified bills to the finance department for timely payment.
- Maintain digital and physical records of vendor contracts, price lists, and compliance documents.

Job Requirements & Qualifications

- Education: Bachelor’s degree in Commerce (B.Com), Business Administration (BBA), Supply Chain Management, or a related field.
- Experience: 1–3 years of proven experience in purchasing, procurement, or supply chain operations.
- Technical Skills: Proficient in MS Excel (VLOOKUP, Pivot Tables) and hands-on experience with ERP systems (SAP/Oracle).
- Soft Skills: Strong negotiation skills, excellent verbal and written communication, and keen attention to detail

Pay: ₹9,572.94 - ₹17,000.00 per month

Benefits

- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Assistant Purchase Executive (Chengalpattu)
🏢 Ultramax Hydrojet
📍 Chengalpattu