Role & responsibilities

1. Liasioning

- Liaison & Co-ordinate with Legal Consultant and Advocates and various Users as per requirement
- Liaison & Coordinate with Secretarial Consultants, Bankers

1. Legal Cases and documentation

- Implement and Adhere to Legal SOPs
- Ensure compliance with Legal Protocols
- Keep a comprehensive record of legal cases and litigation activities, both current and past. Follow up on ongoing and resolved legal cases to ensure smooth proceedings.
- Ensure drafting and vetting of Agreements (NDAs, Service Agreements, Leave and License Agreements, ICD Agreements, Loan Agreements, Consultancy Agreements, GPAs), LOIs, MOUs, Legal Notices, Term Sheets, Declarations, Undertakings
- Coordinate and complete registration formalities - Leave and License Agreement
- Maintain Contract Management System
- Check applicability/ non-applicability of various Company Law provisions

CSR Liability working and tracking spendings, Monitoring adherence to Sch - VII of the Companies Act, 2013
- File recent cases- Case study, Getting quotations from various Advocates, Comparison and finalization
- Prepare for monthly review
- Work on cases filed against Advik

1. Secretarial & other compliances

- Secretarial Compliances - Annual Filing (XBRL), DPT-3, MSME, FLA, CSR-2, DIR-8 & MBP-1, CRA-2, CRA-4, KYCs
- Supervise Secretarial Compliances - MSME, Sec 188 & Sec 186
- Incorporation, Transfer of Shares, Change in Auditor/Cost Auditor, Change in Director, Charge Creation/modification, BEN-2 filing, Closure of the Company, Acquisition of Company,



Increase in Authorized Share Capital, etc.
- FEMA Compliances such as Foreign Liabilities & Assets (FLA) Return, APR, ODI
- Foreign Subsidiary Compliances - Annual Filing (XBRL), Maintaining of Register of Registerable Controllers & Nominee Directors, SBF Membership Exemption, Filing details of employees with Ministry of Trade of Singapore, Change in Director, Bank account/ Demat Account opening documentation and Coordination
- Update Avantis (legal compliance software)

1. Documentation

- Document Board Meeting proceedings and Compile CSR Meeting Records
- Maintain Statutory Registers
- Review minutes of Advik Group Companies (Incl. Notice, Agenda, Attendance Register as well)
- Compound Offences/ Condonation of delay/ ROC Notices
- Maintain Board Resolution Tracker and Handle Invoice processing and maintaining Invoice Tracker
- Maintain and complying with Secretarial Calendar
- Manage MSME, LEI Registrations
- Daily Work Management
- Prepare Budget and List of Provisions
- Draft documents related to Companies, Trusts and HUF - Board Resolutions, List of shareholders, List of Directors, List of authorized Signatories and UBO

1. Other assignments given by legal head
2. Check applicability/ non-applicability of various Company Law provisions
3. CSR Liability working and tracking spendings, Monitoring adherence to Sch - VII of the Companies Act, 2013
4. Contribute to MPCP on monthly basis
5. Participate in various Trainings- Organized by ICSI or Advik

Preferred candidate profile Company Secretary, LL. B

📌 Assistant Manager (Legal & Secretarial) (Pune)
🏢 Advik Hi Tech
📍 Pune