ROLE SUMMARY The role requires to independently lead all Compliances of Stock Exchange, Unlisted Public Company and Shareholder-related matters. The candidate need to ensure zero non-compliance and act as the first point of ownership for all shareholder and stock exchange matters. This position requires a proactive, detail-oriented CS professional who can ensure robust governance and provide solid documentation, coordination, and investors management.
KEY RESPONSIBILITIES
1. Stock Exchange Compliances
- Review & ensuring accurate filing of quarterly, half-yearly, and annual compliances.
- Board meeting and AGM-related filings.
- Monitoring SEBI circulars, amendments and ensuring timely implementation.
- Liaising with RTA, stock exchanges and internal stakeholders
- Annual Reporting and Meetings
- Drafting of Annual Report.
- Preparation of Business Responsibility and Sustainability Reporting.
- Finalisation of Notice of General Meetings/Postal Ballot.
- Assisting in convening of Annual General Meeting.
- Compliances – Unlisted Public Companies
- Finalising agendas, notices, minutes for Board Meetings, Committee Meetings and General Meetings.
- Ensuring all the compliances under Companies Act, 2013, FEMA and other applicable laws.
- Maintaining statutory registers and records
- Leading all Audits and liaising with auditors, consultants and internal stakeholders.
- Shareholders’ Management The candidate need to exercise high degree of due diligence and should be well versed with all applicable provisions in this area. Independent handling of:
- Transmission of shares
- Duplicate share certificates
- Dividend issues / unpaid dividend / unclaimed dividend
- IEPF filings, transfers, and claim processing
- Investor grievances and liaison with RTA
- Ensuring all investor complaints/cases are resolved expeditiously.
- Maintaining complete documentation to support all approvals and MIS for each of the above activities for effective monitoring and control.
- Governance & Process Excellence
- Develop and track compliance dashboards
- Maintain SOPs for all secretarial & shareholder processes
- Support Head – Company Secretary in automation / workflow improvement
- Maintain confidentiality and operate with high integrity
KEY ATTRIBUTES REQUIRED
- Strong command over Companies Act, 2013, SEBI LODR, and Secretarial Standards.
- Excellent drafting & documentation skills.
- Ownership mindset and independent execution ability.
- Zero-error and timely delivery.
- Shareholders’ Management Skills.
QUALIFICATION & EXPERIENCE
- Qualified Company Secretary
- 4–6 years post-qualification experience
- Experience in: Stock Exchange compliances, Secretarial work in listed / unlisted public companies, Shareholders’ Management and IEPF matters