Job Summary

We are seeking an Administrative Assistant to join Dow's Information Systems department. In this role you will provide general administrative support to a leader or department. We are seeking a candidate that exercises discretion and independent judgement in managing flow of work in a agile environment while managing multiple tasks at the same time.

Responsibilities

Administrative &

- Clerical Support

- Provide professional administrative or clerical support to leaders and employees.

- Maintain and update documents, ensuring proper information integrity.

- Maintain productivity and deliver high quality work within expected timelines.

- Use business software applications (e.g., Microsoft Office) and stay current with updates.

- Run errands for the team as needed.

Meeting &
- Event Coordination

- Assist with meeting logistics: booking conference rooms, ordering food/drinks, coordinating visitor requests, and escorting guests.

- Schedule meetings for team members and adjust meetings based on leader direction.

- Keep others informed of work status and progress.

Travel &
- Expenses Management

- Assist with preparing travel schedules and researching options (flights, hotels, rental cars); arrange simple travel as needed.

- Collect, scan,



and organize receipts; complete expense reports for self and prepare for review by submitter.

- Maintain and order office supplies; manage related expense reports.

Communication &
- Support

- Receive, screen, and direct incoming calls, visitors, and mail.

- Anticipate needs and communicate proactively with team members and leaders.

- Work collaboratively and build effective relationships across the team and organization.

Data, Reporting &
- Documentation

- Pull together data and prepare reports following established procedures and guidelines.

- Utilize and understand integration between different business and functional systems.

Office Operations &
- Equipment Support

- Act as office equipment focal point and troubleshoot routine issues.

- Troubleshoot and apply correct steps for resolving standard office equipment issues.

- Identify ways to improve efficiency in assigned tasks and office workflows.

Values, Safety &
- Professional Behaviour

- Understand and follow Dow's safety policies and procedures.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Administrative Assistant (Mumbai)
🏢 Dow Chemical International Private
📍 Mumbai