Key Responsibilities Office Administration

- Manage day-to-day administrative activities and ensure smooth office operations.
- Maintain office records, files, and documentation.
- Monitor office supplies and coordinate procurement of stationery and consumables.
- Ensure proper upkeep of office equipment and furniture.

Facility Management
- Oversee housekeeping, security, gardening, pest control, and maintenance services.
- Coordinate preventive and breakdown maintenance of office facilities.
- Ensure cleanliness and hygiene across office and factory premises.
- Monitor utility services including electricity, water, internet, and telephone.

Vendor Management
- Identify, evaluate, and coordinate with service providers and contractors.
- Obtain quotations, negotiate service contracts, and monitor vendor performance.
- Process vendor bills and ensure timely payment coordination with the Accounts Department.

Transport & Travel Management
- Coordinate employee transportation and company vehicle utilization.
- Maintain vehicle records, insurance, permits, PUC, and servicing schedules.
- Arrange travel bookings and accommodation for employees and visitors when required.

Asset Management
- Maintain records of company assets and administrative inventory.
- Conduct periodic asset verification.
- Coordinate repair, maintenance, and replacement of office assets.

Compliance & Safety Support
- Support compliance with statutory requirements related to administration.
- Coordinate fire safety equipment inspections and emergency preparedness activities.
- Ensure compliance with company safety policies and administrative procedures.

Visitor & Guest Management




- Manage visitor registration and reception coordination.
- Arrange meeting rooms, refreshments, and hospitality for guests and clients.

Documentation & Reporting
- Prepare monthly administrative reports, MIS, and expense statements.
- Maintain contracts, agreements, AMC records, and renewal schedules.
- Support audits by providing necessary administrative records.

Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or any related discipline.
- Diploma in Administration or Facility Management is an added advantage.

Experience
- 3–5 years of experience in Administration, Facility Management, or Office Administration.
- Experience in a manufacturing or industrial environment is preferred.

Required Skills
- Robust organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Vendor management and negotiation skills.
- Good knowledge of facility and office administration.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Ability to prepare reports and maintain documentation.
- Knowledge of statutory and safety compliance is an advantage.
- Problem-solving and decision-making abilities.

Key Competencies
- Planning & Organizing
- Time Management
- Communication Skills
- Teamwork
- Attention to Detail
- Cost Control
- Vendor Relationship Management
- Integrity & Confidentiality

Interested Candidate can share their resume to (phone hidden) Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Admin Executive (Coimbatore)
🏢 Joyfull Engineering Components
📍 Coimbatore