Role & responsibilities

About the Role

We are looking for a detail-oriented and reliable Accountant to manage bill processing, vendor/contract compliance and commercial & statutory administration for all Family office Budgets and expenses under Operations Vertical.

Manage end-to-end finance, accounting, procurement and commercial administration across the Operations vertical, ensuring financial discipline, statutory compliance, budgetary control, procurement governance, cost optimisation and timely MIS reporting.

Should be ready to travel frequently on field and head office as per requirements.

Key Responsibilities

Bill Processing & Verification

- Own the budgets, MIS , Budget vs Actuals data propert/ entity wise on month on month basis
- Collate bills/invoices received from vendors, contractors, and service providers on a regular basis. Track and follow up for committed and recuring bills if not submitted on time.
- Check bills for correctness arithmetic accuracy, applicable taxes, rates,

quantities, and supporting documents (delivery challans, work completion certificates, etc.) Cross-verify bills against purchase orders, work orders, and signed agreements/contracts to ensure terms (rates, quantities, payment schedules, retention, penalties) are correctly applied.
- Reconcile vendor ledgers and utility bills.




- Flag and follow up on discrepancies with vendors or internal stakeholders before sending for processing payment to finance.
- Ensure timely processing of bills within defined turnaround times, avoiding payment delays, vendor escalations and ensure adequate funding is available for operations.
- Coordinate with Finance team for submission and payouts on timely basis and maintain audit-ready documentation
- Ensure all compliance protocols are adhered to.

Procurement

- Find, develop and maintain good relations with vendors and suppliers.
- Ensure best price are negotiated for all goods and services from all vendors.
- Ensure regular market studies are undertaken.
- Ensure due diligence on PO’s and Work orders.
- Maintain contract repository and renewal tracker.
- Develop and evaluate vendors.

Required Skills & Qualifications
- Education: B.Com / M.Com candidates preferred
- Experience: 5 -7 years in accounts payable, bill processing, contract billing,

preferably with exposure to hospitality, real estate or family office/HNI environments.
- Proficiency in MS Excel. Knowledge of Tally would be an advantage.
- Robust analytical , negotiation and communication skills.
- Good communication skills to coordinate with vendors, operational teams and family office stakeholders
- Highest levels of integrity and Confidentiality

📌 Accountant (Operations) (Mumbai)
🏢 Intellectual Capital HR Consulting
📍 Mumbai