- Monitoring of a shared email inbox - utilized for raising issues with the vendors who are not on Slack and invoice submissions stakeholders
- Monitoring of slack channels - utilized for collaboration, raising queries, sharing documents and ad hoc questions
Finance management - Invoice processing
- Validation of approved man days
- Clarification of discrepancies within Convex and with vendors
- Providing a breakdown view for the AP team to correctly apply project codes
- Invoice receipting in Oracle
- Invoice submission to the AP team
- Maintenance of a forecast spreadsheet
Finance management - requisition management
- Liaison on requisition submission readiness
- Accurate requisition submissions (nominals, cost centers, funds, Convex entities)
- Management of change orders
Finance management - Monthly accruals
Accruals management
- data collection
- timely input file submission
- accrual review and release
Finance management - Cost adjustments
- Raising adjustment requirements with the EXL team as needed (project code assignment corrections, cost center corrections etc.) using Airtable
- Post-adjustment validation
Stakeholder engagement
- Regular liaison with Convex Finance (accruals, adjustments, financial closing support)
- Regular liaison within the Change Enablement Office team (requisitions with Change line items, processed invoices)
- Ad hoc liaison with other Convex stakeholders and vendors (e.g. Endava SoWs, AP team etc.)
SoW review
- Day rate validation, service dates validation and liaison with Convex teams
Reconciliation
- Reconciling expense reports between a spreadsheet and oracle