Key ResponsibilitiesInvoice & Bill Passing

- Verify, scrutinize, and process vendor invoices related to civil, electrical, plumbing, HVAC, and other project-related works.
- Ensure bills are supported by approved Purchase Orders (POs), Goods Receipt Notes (GRNs), work completion certificates, and other required documents.
- Validate quantities, rates, taxes, and contractual terms before processing payments.
- Coordinate with the Procurement, Projects, and Site Engineering teams to resolve invoice discrepancies.
- Ensure timely bill passing in accordance with company policies and payment schedules.

Vendor Payment & Reconciliation

- Process vendor payments after obtaining necessary approvals.
- Reconcile vendor ledgers and resolve outstanding issues.
- Monitor advance payments, retention amounts, and security deposits where applicable.
- Maintain accurate records of vendor transactions and payment status.

Escalation Handling

- Handle vendor, project, and internal stakeholder escalations related to invoice processing, payment delays, and account discrepancies.
- Coordinate with cross-functional departments to ensure timely resolution of escalated issues.
- Maintain proper documentation of escalations, actions taken, and closure status.
- Provide regular updates to management on critical pending cases and resolutions.

Project Accounts Coordination

- Work closely with Project Managers, Site Engineers, Procurement, and Stores teams to verify billing documents.
- Track project-wise expenditures and support cost monitoring.
- Ensure project-related financial transactions are accurately recorded.

Financial & Statutory Compliance

- Maintain accurate accounting records in the ERP system.




- Support month-end and year-end closing activities.
- Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments.
- Assist in internal, statutory, and tax audits by providing the required documentation.

MIS & Reporting

- Prepare reports on bill passing status, pending invoices, vendor aging, and payment schedules.
- Generate project-wise expenditure reports and management information system (MIS) reports.
- Monitor outstanding liabilities and support cash flow planning.

Process Improvement

- Identify bottlenecks in invoice processing and recommend improvements.
- Ensure adherence to internal controls and approval workflows.
- Support digitization and automation initiatives within the Accounts Payable process.

Preferred Knowledge & Skills

- Good understanding of civil construction materials such as cement, steel, aggregates, ready-mix concrete (RMC), tiles, plumbing materials, and finishing items.
- Working knowledge of electrical materials including cables, switchgear, panels, transformers, lighting fixtures, conduit systems, and MEP components.
- Ability to verify material descriptions, specifications, quantities, rates, and measurement units against purchase orders and invoices.
- Familiarity with construction billing, work orders, BOQs (Bill of Quantities), and project accounting practices.
- Proficiency in ERP systems (SAP, Oracle, Tally Prime, or equivalent) and Microsoft Excel.
- Robust analytical, negotiation, and problem-solving skills with excellent attention to detail.

Pay: ₹25,000.00 - ₹45,000.00 per month

Application Question(s):

- Do you have experience in civil related bill passing activities?

Work Location: In person

📌 Accounts Executive (India)
🏢 KG Information System Private Limited ( KGiSL)
📍 India