About the Role

We are looking for an exceptionally organized, proactive and dependable Executive Assistant to support the Managing Director. This is not a conventional secretarial role. We are looking for someone who can think ahead, coordinate across departments, ensure timely follow-ups and help the MD focus on strategic business decisions.

The ideal candidate should possess outstanding follow-up skills, excellent communication abilities and the confidence to coordinate with senior team members, customers, suppliers and international business associates.

Key Responsibilities

Executive Support

- Manage the MD's calendar, appointments and meetings.
- Prioritize and organize daily tasks and schedules.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas and Minutes of Meeting (MoM).
- Draft professional emails, letters and presentations.

Coordination & Follow-up

- Follow up with Production, Purchase, Sales, Accounts and Stores on behalf of the MD.
- Maintain a comprehensive task tracker and ensure timely completion of assigned tasks.
- Coordinate with customers, suppliers and logistics partners.
- Ensure commitments made during meetings are completed within agreed timelines.

Communication

- Handle professional correspondence with domestic and international customers.
- Screen calls and emails.
- Prepare reports, presentations and business documents.
- Maintain confidentiality of sensitive business information.

Research & Business Support

- Conduct online research for products, suppliers, competitors and market trends.
- Assist in preparing quotations, presentations and reports.
- Support exhibition planning, customer visits and business meetings.

Administrative Support

- Organize documents and maintain records.
- Coordinate internal meetings.
- Assist in event planning and travel arrangements.
- Handle miscellaneous administrative responsibilities assigned by the MD.

Skills Required

We are looking for someone who has:

✔ Excellent follow-up skills (most important)

✔ Strong organizational abilities





✔ Outstanding communication skills (spoken and written English)

✔ Excellent command of MS Excel, Word and PowerPoint

✔ Ability to handle multiple tasks simultaneously

✔ Good internet research skills

✔ Professional email drafting skills

✔ Ability to coordinate with multiple departments

✔ High integrity and confidentiality

✔ Positive attitude and willingness to learn

Preferred Qualifications

- Graduate in any discipline
- 3–6 years of experience as an Executive Assistant, Executive Secretary, Office Coordinator or Administrative Executive
- Experience supporting senior management or business owners will be preferred.

We Are Looking For Someone Who

- Never lets a task slip through the cracks.
- Is highly dependable and trustworthy.
- Enjoys planning, organizing and coordinating.
- Can work independently with minimal supervision.
- Takes ownership instead of waiting for instructions.
- Is comfortable working in a rapid-growing manufacturing environment.
- Is willing to occasionally handle personal coordination tasks for the Managing Director.

Technical Skills

- MS Excel
- MS Word
- PowerPoint
- Google Workspace
- Internet Research
- AI tools such as ChatGPT (preferred)
- Calendar Management
- Email Management

What Success Looks Like

Within the first 90 days, you should be able to:

- Independently manage the MD's calendar.
- Maintain a structured follow-up system across departments.
- Coordinate meetings and prepare action trackers.
- Draft professional business communication.
- Ensure timely completion of critical business tasks.

Why Join Us?

- Opportunity to work directly with the Managing Director.
- Exposure to international business and exports.
- Fast learning and career growth.
- Professional and dynamic work environment.
- Opportunity to take ownership and make an impact.

Apply If You Are...

A highly organized individual who enjoys coordinating people, solving problems, ensuring work gets completed on time, and wants to build a long-term career as a trusted Executive Assistant to a business leader.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (India)
🏢 Ankit Steels
📍 India