Experience: 4+ years

Work from Office (Monday to Friday)

Job Summary:

We are seeking an experienced Operations Lead to manage end-to-end office administration and facility operations while also acting as a Personal Assistant to the Vice President. The role requires solid organizational skills, confidentiality, and the ability to manage executive-level coordination along with daily office operations.

Key Responsibilities:

Office Administration & Facilities:

- Oversee daily office operations to ensure a safe, efficient, and well-organized workplace
- Manage building maintenance including electrical, plumbing, HVAC, housekeeping, and security services
- Coordinate with facility management and landlords for repairs, inspections, and statutory compliance
- Ensure office infrastructure, assets, and equipment are fully functional

Supplies, Inventory & Logistics:

- Plan, procure, and manage office supplies, pantry items, and assets
- Maintain inventory records and control costs
- Manage logistics related to asset movement, courier services, and office relocations
- Coordinate employee travel, accommodation, and transport when required
- Financial & Vendor Management:
- Manage petty cash, reimbursements, and expense reconciliation
- Track expenses, maintain records, and support audits
- Identify, onboard, and manage vendors (housekeeping, security, maintenance, catering, etc.)
- Monitor SLAs and ensure vendor performance and compliance

People & Team Coordination:

- Supervise front office,



housekeeping, and support staff
- Allocate tasks, monitor attendance and performance
- Coordinate with HR, IT, and Finance teams for operational need PA to Vice President Responsibilities:
- Act as a single point of contact for the Vice President for administrative and coordination tasks
- Manage the Vice President’s calendar, meetings, and appointments
- Coordinate internal and external meetings, prepare agendas, and track action items
- Handle confidential documents, correspondence, and reports with discretion
- Coordinate travel bookings, itineraries, and expense submissions for the Vice President
- Follow up on assigned tasks and ensure timely closure

Compliance & Governance:

- Ensure adherence to workplace safety, fire safety, and statutory regulations
- Maintain documentation for audits, inspections, and compliance checks
- Drive process improvements and cost-optimization initiatives

Requirements:

- Graduate in any discipline (MBA/PG in Operations or Administration preferred)
- 4+ years of experience in office administration, operations, or executive support roles
- Prior experience supporting senior leadership is highly desirable
- Strong organizational, multitasking, and stakeholder management skills
- High level of integrity and confidentiality
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint)
- Excellent communication skills in English and regional languages

📌 Manager (India)
🏢 Yotta Tech Ports
📍 India