The Accounts Receivable Executive is responsible for the effective administration and control of the organization’s receivables. The role ensures accurate invoicing, timely collection of dues, maintenance of customer accounts, and compliance with internal financial controls and applicable statutory requirements, thereby supporting optimal cash flow management and financial integrity of the organization.
Key Duties and Responsibilities:
1. Billing & Invoicing
Prepare, verify, and issue customer invoices in accordance with contractual terms and company policies
Ensure accuracy of pricing, taxes, and supporting documentation
Maintain proper invoice records for audit and reference purposes
2. Receivables Management & Collections
Monitor accounts receivable balances and ensure timely follow-up on outstanding payments
Liaise with branch managers to review payment status, resolve discrepancies, and address overdue balances
Maintain and review debtor ageing reports regularly
3. Accounting & Reconciliation
Maintain accurate customer ledger accounts in the accounting system
Perform periodic reconciliation of accounts receivable with the general ledger
Investigate and resolve billing variances and unapplied receipts
4. Credit Control & Risk Monitoring
Track customer credit limits and payment terms
Identify high-risk or overdue accounts and escalate to management as required
Support management in implementing effective credit control measures
5. Reporting & MIS
Prepare periodic MIS reports including ageing analysis, collection status, and outstanding summaries
Provide insights and data to support cash flow forecasting and management review
6. Internal Coordination
Coordinate with internal departments and Branch Managers to resolve billing and payment-related issues
Ensure smooth internal communication for accurate accounts receivable records
7. Compliance & Audit Support
Ensure adherence to company accounting policies and statutory regulations
Assist internal and external auditors by providing required documentation and explanations
Required Skills & Competencies:
Robust understanding of accounts receivable processes and accounting principles
Proficiency in accounting software (Tally / ERP systems) and MS Excel
Excellent analytical, communication, and follow-up skills
High level of accuracy, integrity, and attention to detail
Ability to meet deadlines and manage multiple priorities
Educational Qualification & Experience:
Bachelor’s degree in Commerce, Accounting, or Finance
2–4 years of relevant experience in Accounts Receivable or Finance Operations
Performance Indicators:
Timely realization of receivables
Reduction in overdue and long-outstanding balances
Accuracy and compliance in billing and reporting