Job Profile: Admin Head – Real Estate

Position Title: Admin Head / Administration Manager

Department: Administration & Facilities

Reporting To: Director /CEO/VP

Location: Mumbai / Kalyan

1. Position Overview

The Admin Head is responsible for overseeing and managing all administration, facility operations, office

management, site-level admin coordination, vendor management, and statutory support across all real

estate projects and corporate offices. The role ensures smooth day-to-day operations, cost-efficient

administration, and seamless coordination between sites, sales office, and corporate teams.

2. Key Responsibilities

A. Office & Site Administration

 Oversee administrative operations at corporate office, sales office, and project sites.

 Ensure availability of office supplies, utilities, and essential facilities.

 Supervise housekeeping, security, front desk, and maintenance teams.

 Maintain infrastructure, office equipment, and AMC contracts.

B. Project Site Coordination

 Monitor admin requirements for construction sites—material movement, site security, labor

facilities, safety supplies, and housekeeping.

 Ensure alignment of site admin activities with project timelines.

 Coordinate with project managers, engineers, and contractors.

C. Vendor & Contract Management

 Identify, negotiate, and finalize vendors for security, housekeeping, IT support, travel, and other

admin services.

 Maintain vendor performance records and service-level agreements (SLAs).

 Ensure timely renewal of contracts, licenses, and AMCs.

D. Facility Management

 Oversee building maintenance, utility management (electricity, water), and essential services.

 Ensure smooth functioning of lifts, fire systems, CCTV, DG sets, etc.

 Implement facility upgrades and preventive maintenance schedules.

E. Compliance & Statutory Support

 Coordinate with relevant authorities for licenses, approvals, and renewals (Shop &





Establishment, Fire NOC, CCTV compliance etc.).

 Ensure adherence to RERA requirements for site facilities (when applicable).

 Maintain documentation and compliance registers.

F. Travel, Transport & Logistics

 Oversee travel management for employees, including bookings and itineraries.

 Manage staff transport, vehicle allocation, fuel monitoring, and maintenance.

 Supervise courier, dispatch, and logistics operations.

G. Administration Budgeting & Cost Control

 Prepare annual admin budgets and ensure efficient cost management.

 Monitor expenses, optimize admin costs, and reduce overheads.

 Propose cost-saving initiatives for office & site administration.

H. Team Management

 Lead and supervise admin executives, office boys, drivers, housekeeping teams, and security

staff.

 Provide training, conduct performance reviews, and ensure workforce discipline.

 Promote a culture of professionalism and accountability.

I. Health, Safety & Environment (HSE) Support

 Ensure site and office safety guidelines are followed.

 Monitor compliance with fire safety standards.

 Coordinate with safety officers for audits and drills.

3. Required Skills & Competencies

 Excellent leadership and people management skills.

 Robust knowledge of real estate administration (office + site).

 Negotiation and vendor management expertise.

 Good understanding of compliance, statutory norms, and facility maintenance.

 Strong planning, coordination, and problem-solving abilities.

 Proficiency in MS Office and admin management systems.

4. Qualifications & Experience

 Graduate or MBA in Administration/Operations Management preferred.

 10–15 years of experience in administration, preferably in real estate, construction, or

infrastructure companies.

 Experience managing multi-site operations and large facility teams.

 Preferable Ex Service Man. Need self-motivated person, CTC : Open for suitable candidates

📌 Admin Head (India)
🏢 Generic Engineering Constructions and Project
📍 India