Location City

Mumbai

Department

Admin Services

Experience

1 - 5 Years

Salary

- INR

Designation

Executive

Total Position

1

Employee Type

Fixed Term

Job Description

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Job Title: Executive - Receptionist

Location: Mumbai (Lower parel)

Experience: 1 – 5 yrs

Educational Qualification: Any Graduate

Role Description

The Receptionist is responsible for managing front office operations, welcoming visitors, handling communications, coordinating administrative activities, and ensuring a professional and efficient workplace environment. The role supports smooth day-to-day office functioning through effective visitor management, record maintenance, facility coordination, and administrative support.

Key Result Areas:

Front Office & Visitor Management

- Professionally greet, receive, and assist guests, clients, business partners, and visitors, ensuring a positive visitor experience.

- Coordinate visitor requirements, including arranging tea, coffee, refreshments, and meals as required.

- Maintain visitor records and ensure adherence to office security and visitor protocols

Communication Management

- Manage incoming and outgoing telephone calls, directing them appropriately and maintaining professional communication standards.

- Handle reception-related correspondence and communication channels, including emails and other office communications as assigned.

Courier & Documentation Management

- Coordinate the receipt, dispatch, and tracking of couriers, parcels, and office materials.





- Maintain accurate inward and outward courier registers and related documentation.

Administrative Support

- Provide administrative assistance for day-to-day office operations.

- Maintain and update records related to ISMS compliance and other administrative requirements.

- Coordinate with internal departments, branch offices, and external vendors for administrative support

Facilities & Resource Coordination

- Manage bookings, scheduling, and upkeep of the Board Room, Academy, Reception Area, and other common facilities.

- Ensure reception and common areas are well-maintained, organized, and presentable at all times.

- Supervise and coordinate office support staff to ensure smooth office functioning.

Petty Cash & Record Maintenance

- Handle petty cash transactions for routine office expenses and maintain accurate records.

- Maintain and regularly update company contact directories, extension lists, and address databases.

General Office Support

- Support office administration activities and undertake additional responsibilities as assigned to facilitate smooth business operations.

Required Competencies, Skills, and Experience:

- A graduate with positive communication skills possessing minimum 1 year of experience as a front desk office executive/ receptionist.

- Should have experience in working with an organization that has an employee strength of 100+

- Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Hiring Process:

Your interaction with us will include, but not be limited to,

- Technical / HR Interviews

- Assessment

📌 Receptionist - Admin services (India)
🏢 Nexdigm
📍 India