Role Summary

We are looking for a proactive, organized, and detail-oriented professional to support Our Managing Partner while assisting in day-to-day administrative operations. The ideal candidate should be capable of managing executive coordination, HR administration, employee documentation and office administration efficiently.

Key ResponsibilitiesExecutive Assistant to CEO

- Manage the CEO's calendar, meetings, travel arrangements, and confidential documentation.
- Coordinate with travel agencies for bookings, visas, and travel-related requirements.
- Prepare reports, presentations, meeting minutes, and maintain key records.
- Act as a liaison between the Managing Partner and internal teams to ensure smooth communication and timely execution of tasks.
- Monitor key organizational activities and provide regular updates to the Managing Partner.
- Handle correspondence, follow-ups, and administrative support for the Managing Partner.

Administration

- Assist in end-to-end recruitment, onboarding, and employee documentation.
- Maintain employee records and documentation.




- Coordinate employee engagement activities and assist in resolving employee queries.
- Support tracking of the Performance Management System (PMS) and update the Managing Partner.
- Coordinate with vendors for office administration, housekeeping, and general maintenance.
- Ensure smooth day-to-day administrative operations.

Key Skills

- Strong communication, coordination, and organizational skills.
- Proficiency in Google Sheets/MS Excel and MS Office.
- Ability to multitask, maintain confidentiality, and work independently.
- Strong attention to detail and problem-solving skills.
- Excellent follow-up and time management abilities.

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

- Leave encashment
- Paid sick time

Ability to commute/relocate:

- Andheri East, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Experience:

- Personal assistant: 3 years (Required)

Work Location: In person

📌 Executive Assistant and Admin (India)
🏢 Ivory Rose - Fine Jewellery
📍 India