This role is for one of the Weekday's clients
Min Experience: 5 years
Location: Bangalore
JobType: full time
We are seeking an experienced and highly organized
Administrative Officer
to join our team and ensure smooth day-to-day operations across administrative, procurement, IT support, and coordination functions. The ideal candidate will bring
5–10 years of relevant experience
, strong communication skills, and proficiency in MS Office tools to effectively support our management and staff while driving operational excellence.
Key Responsibilities
Administrative Management
Oversee day-to-day office operations, ensuring efficiency and adherence to organizational policies.
Maintain accurate records, documentation, and filing systems (both digital and physical).
Support leadership with calendar management, travel arrangements, and meeting coordination.
Handle confidential information with discretion and integrity.
Procurement & Vendor Management
Manage the end-to-end procurement process, including vendor sourcing, quotation evaluation, negotiation, and purchase order issuance.
Develop and maintain vendor relationships to ensure cost-effective and timely delivery of goods and services.
Monitor inventory, office supplies, and equipment, ensuring availability while maintaining budgetary controls.
Maintain procurement records in compliance with company policies and regulatory standards.
IT Support & Coordination
Provide first-level IT support to employees, including troubleshooting software, hardware, and network issues.
Liaise with external IT vendors or internal IT teams for timely resolution of technical problems.
Ensure smooth functioning of office systems, software licenses, and equipment maintenance.




Support digital initiatives and assist in rolling out new technology solutions within the organization.
Communication & Coordination
Act as a central point of contact between management, staff, and external stakeholders.
Facilitate effective communication across departments to support collaboration and operational efficiency.
Draft official correspondence, memos, reports, and presentations for internal and external stakeholders.
Organize and coordinate meetings, workshops, and corporate events.
Presentations & Reporting
Prepare high-quality presentations, reports, and dashboards for leadership review.
Support management with data analysis and insights for decision-making.
Ensure all reports and presentations are accurate, clear, and aligned with organizational objectives.
Skills & Competencies
Administrative Excellence
: Strong organizational and multitasking skills with attention to detail.
Procurement Knowledge
: Proven experience in vendor management, negotiation, and purchasing.
IT Support
: Ability to troubleshoot and coordinate IT-related issues effectively.
Communication Skills
: Excellent verbal and written communication with strong interpersonal abilities.
Coordination & Teamwork
: Adept at collaborating with cross-functional teams and stakeholders.
Presentation Skills
: Proficiency in preparing impactful presentations and reports for senior management.
MS Office Expertise
: Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook.
Qualifications
Bachelor's degree in Business Administration, Management, or a related field (Master's preferred).
5–10 years of experience
in administrative, procurement, or office management roles.
Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
Strong problem-solving, decision-making, and time-management skills.

📌 Administrative Officer (Bengaluru)
🏢 Weekday AI
📍 Bengaluru