Job Summary
We are seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment.
Key Responsibilities
· Manage office supplies, including procurement, inventory tracking, and vendor coordination.
· Maintain and organize accurate records, documents, and administrative databases.
· Schedule and coordinate meetings, appointments, and events, preparing agendas and keeping minutes.
· Oversee facility management, including maintenance, cleanliness, and compliance with safety standards.
· Serve as the point of contact between departments, ensuring seamless communication and workflow.
· Handle external correspondence, such as emails, calls, and official letters.
· Assist HR with onboarding processes, training coordination, and administrative support.
· Monitor budgets related to administrative tasks and propose cost-effective solutions.
Requirements
· Degree in Business Administration OR Degree/Diploma from an IHM·
· Proven experience as an admin executive OR work experience in Hotels (renowned national level hotel chain or standalone 5 star hotel)·
· 9+ years of experience in hotel facility & Admin, with a focus on either F&B; Maintenance in a five-star hotel or large hotel chain.
· Strong verbal and written communication abilities.
· Solid proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
· Excellent organizational and multitasking skills.