Key Responsibilities:

1. Day-to-Day Administrative Operations

- Manage and support daily administrative and operational activities of the Bhavnagar office
- Coordinate with internal teams for administrative and operational support
- Maintain records of office activities, assets, and documentation
- Manage scheduling, meetings, and internal coordination tasks
- Ensure proper upkeep of office files, records, and administrative systems

2. Compliance & Documentation

- Ensure adherence to company policies, legal regulations, and statutory requirements
- Maintain and update compliance records, licenses, and approvals
- Assist in preparing documents required for audits, inspections, and regulatory filings
- Maintain proper documentation and filing systems for administrative records

3. Client & Vendor Communication

- Act as a point of contact for administrative communication with clients and vendors
- Handle email correspondence professionally and in a timely manner
- Coordinate with vendors for procurement, service delivery, and issue resolution
- Maintain updated records of vendor contracts, agreements, and communications
- Support negotiation follow-ups and documentation with external stakeholders

4. Drafting & Documentation

- Draft formal emails, letters, agreements, and administrative documents
- Prepare client proposals, vendor contracts,



and internal communication documents
- Ensure accuracy, clarity, and professionalism in all written communication
- Maintain proper filing and version control of all documents
- Assist in preparing reports, summaries, and administrative presentations

5. Operations Handling & Data Management

- Support daily operational activities and ensure smooth workflow coordination
- Maintain and update operational data, records, and reports accurately
- Handle data entry and ensure timely updating of company databases and documentation systems
- Track operational tasks, pending activities, and status updates
- Ensure accuracy and confidentiality of operational and administrative information
- Assist management with operational reporting and data analysis as required

6. Monitoring & Reporting

- Monitor daily administrative and operational activities
- Maintain status reports on task completion, delays, and pending actions
- Prepare and submit structured reports to management on a regular basis
- Ensure timely follow-up on assigned tasks and operational requirements

Pay: ₹10,000.00 - ₹16,000.00 per month

Application Question(s):

- What is your current CTC?
- What is your notice period?
- What is your expected CTC?

Work Location: In person

📌 Admin Executive (India)
🏢 Maya Marine and Logistics
📍 India