Role Overview

The Procurement & Vendor Management Executive will be responsible for sourcing, onboarding, and managing vendors for materials, services, and subcontract packages. The role focuses on cost optimization, quality assurance, timely delivery, and maintaining a reliable vendor ecosystem aligned with project requirements.

Key Responsibilities

1. Vendor Sourcing & Development

- Identify and onboard qualified vendors for civil, MEP, finishing, and specialized works
- Develop and maintain a vendor database with technical and commercial credentials
- Conduct vendor capability assessments and due diligence

2. Procurement Execution

- Float RFQs/RFPs and obtain competitive quotations
- Perform technical and commercial comparison (TBA/CBA)
- Negotiate pricing, payment terms, and delivery schedules
- Issue Purchase Orders (POs) and Work Orders (WOs)

3. Contract & Compliance Management

- Ensure all vendors comply with statutory requirements (GST, registrations, licenses)
- Draft and review vendor agreements in coordination with legal teams
- Track contract performance, variations, and claims

4. Cost Control & Budgeting

- Monitor procurement against approved BOQ and budgets
- Identify cost-saving opportunities and alternate sourcing strategies
- Maintain rate analysis and benchmarking data

5.



Logistics & Delivery Coordination

- Coordinate with site teams for material planning and delivery schedules
- Ensure timely delivery of materials as per project timelines
- Resolve supply chain disruptions proactively

6. Quality & Performance Monitoring

- Work with QA/QC teams to ensure materials meet specifications
- Track vendor performance (quality, timelines, responsiveness)
- Develop vendor rating and evaluation systems

7. Documentation & Reporting

- Maintain procurement records, approvals, and audit trails
- Prepare MIS reports on procurement status, cost savings, and vendor performance
- Support internal and external audits

Key Skills & Competencies

- Strong negotiation and commercial acumen
- Understanding of BOQs, drawings, and material specifications
- Vendor relationship management
- Analytical and cost comparison skills
- Knowledge of ERP systems ( Tally / Zoho)
- Robust coordination and communication skills

Qualifications

- Bachelor’s degree in Civil Engineering / Mechanical Engineering / Supply Chain / Commerce
- MBA (Supply Chain / Operations) preferred

Pay: ₹20,000.00 - ₹45,000.00 per month

Experience:

- Procurement management: 2 years (Required)

Work Location: In person

📌 Procurement Specialist (India)
🏢 Stapathya Design and Construction
📍 India