This position is responsible for supporting the recruitment cycle and ensuring the company meets its staffing goals while creating a seamless and organized experience for candidates. You will assist with tasks such as scheduling interviews, coordinating with stakeholders, and collecting feedback through to the final decision. The focus of this role is to establish and maintain a solid connection with candidates until onboarding.
Responsibilities:
Collaborate with various internal teams to support the end-to-end recruitment process
Assist in creating and maintaining recruitment-related documentation, ensuring candidate statuses are accurate and updated in a timely manner
Coordinate with interviewers and candidates to ensure interviews are scheduled and conducted as planned
Ensure hiring managers are prepared for interviews/tests by reviewing interview questions and test materials in advance
Communicate interview details to candidates and ensure access to the test environment beforehand
Act as the point of contact on the day of the interview for both candidates and interviewers, handling any scheduling changes or disruptions
Support candidates with any logistical or access-related challenges
Ensure administrative tasks related to candidate documentation, scheduling, and follow-ups are completed accurately
Assist in the planning, preparation, and execution of recruitment events
Liaise with recruiters to track recruitment activities and provide weekly updates on candidate status
Identify opportunities to improve the candidate experience and increase scheduling efficiency
Assist with vendor coordination and communication
The ideal candidate should have the following skills and experience:
Qualifications:
Experience with all phases of the recruitment process and tools
Experience working with candidates of varying level of experience and qualifications
Experience with HR databases and Applicant Tracking Systems (ATS)
Experience conducting interviews and performing background checks
Experience with MS Office, with intermediate knowledge of Outlook, Excel, and Teams
Knowledge of laws, regulations, and best practices applicable to hiring and recruitment
Personal Skills:
Strong organizational and planning skills; ability to create and adapt schedules as needed
Ability to work collaboratively to complete tasks and meet deadlines
Clear verbal and written communication skills
Ability to work independently while being a team player
Proactive approach and sense of ownership over assigned tasks
Good problem-solving skills and ability to handle unexpected challenges
Strong interpersonal skills and comfort in interacting with multiple stakeholders
Ability to prioritize tasks and manage multiple responsibilities efficiently
Education and Work Experience:
A degree in management or a related discipline is preferred
The candidate should have a minimum of 6 months of work experience in a recruitment or HR coordination role, or an equivalent combination of education and experience
Certifications in HR or recruitment-related skills would be an added advantage