Key Roles & Responsibilities1. Procurement Planning

- Prepare annual, quarterly, monthly, and weekly procurement plans.
- Develop procurement strategies based on project schedules.
- Forecast material requirements in coordination with Planning and Production departments.
- Ensure uninterrupted availability of materials for factory and project sites.
- Prepare procurement budgets.

2. Vendor Development & Management

- Identify, evaluate, and develop new suppliers.
- Maintain an approved vendor list.
- Conduct vendor audits and supplier performance evaluations.
- Negotiate long-term rate contracts.
- Build strategic relationships with key suppliers.
- Ensure multiple vendors are available for critical materials.

3. Material Procurement

Procure all major materials required by EMS Infra Projects LLP including:

Structural Steel

- ISMB
- ISMC
- Angles
- Channels
- Beams
- Plates
- Flats
- Pipes
- Hollow Sections
- Chequered Plates

Fabrication Consumables

- Welding Electrodes
- MIG Wire
- Flux
- CO₂ Gas
- Oxygen Cylinders
- LPG Cylinders
- Grinding Wheels
- Cutting Wheels
- Drill Bits

Fasteners

- High Tensile Bolts
- Nuts
- Washers
- Anchor Bolts
- Foundation Bolts

Paint & Surface Treatment

- Primer
- Epoxy Paint
- PU Paint
- Thinner
- Zinc Rich Primer

Machinery & Equipment

- Welding Machines
- Gas Cutting Machines
- CNC Consumables
- Compressor Parts
- Hoists
- Cranes
- Machine Spares

Electrical Items

- Cables
- MCC Panels
- Switchgear
- Lighting
- Earthing Materials

Safety Materials

- PPE Kits
- Helmets
- Safety Shoes
- Harnesses
- Gloves
- Fire Safety Equipment

Civil & Infrastructure Materials

- Cement
- Aggregates
- Reinforcement Steel
- Grouting Material
- Chemicals

Office & General Purchases

- Stationery
- Computers
- Printers
- Furniture
- Housekeeping Materials

4. Cost Control





- Achieve annual procurement savings.
- Compare quotations from multiple vendors.
- Negotiate best commercial terms.
- Reduce procurement costs without compromising quality.
- Monitor market price fluctuations.
- Develop alternate sourcing strategies.

5. Tender & Quotation Management

- Invite quotations from approved vendors.
- Conduct comparative statement analysis.
- Recommend vendors based on quality, price, delivery, and service.
- Prepare purchase recommendations for management approval.

6. Purchase Order Management

- Prepare and issue Purchase Orders (POs).
- Ensure all POs contain complete technical and commercial terms.
- Track pending POs until delivery.
- Amend POs when required.
- Monitor delivery commitments.

7. Inventory Coordination

- Coordinate with Stores for stock verification.
- Maintain minimum, maximum, and reorder levels.
- Reduce excess inventory.
- Avoid stock shortages.
- Ensure FIFO/FEFO practices where applicable.

8. Logistics Coordination

- Arrange transportation of materials.
- Coordinate dispatch schedules.
- Track shipments.
- Resolve transportation delays.
- Monitor freight costs.

9. Project Procurement

- Coordinate with Project Managers regarding site material requirements.
- Ensure project-wise procurement.
- Monitor project procurement budgets.
- Expedite urgent purchases.

10. Contract Management

- Draft procurement contracts.
- Review commercial terms.
- Monitor contract compliance.




- Manage AMC contracts.
- Renew annual purchase agreements.

11. Quality Assurance

- Coordinate with QA/QC for material inspections.
- Ensure purchased materials comply with IS, RDSO, customer, and project specifications.
- Reject non-conforming materials.
- Process supplier quality claims.

12. Finance Coordination

- Verify supplier invoices.
- Coordinate payment schedules.
- Monitor supplier outstanding balances.
- Resolve billing discrepancies.
- Ensure GST compliance.

13. Compliance

- Follow company procurement policies.
- Ensure statutory compliance.
- Maintain audit-ready procurement documentation.
- Support ISO 9001, ISO 14001, ISO 45001, and customer audits.
- Ensure ethical procurement practices.

14. Team Leadership

- Lead Purchase Executives and Buyers.
- Allocate procurement responsibilities.
- Review daily work.
- Conduct performance reviews.
- Train procurement staff.

15. Management Reporting

Prepare reports including:

- Daily Purchase Report
- Weekly Procurement Status
- Monthly Purchase MIS
- Cost Saving Report
- Vendor Performance Report
- Open Purchase Order Report
- Material Delay Report
- Inventory Status Report
- Purchase Budget vs Actual Report
- Procurement KPI Dashboard

Key Performance Indicators (KPIs)

- On-time material procurement: ≥95%
- Annual procurement cost savings
- Vendor delivery performance
- Purchase order cycle time
- Supplier quality acceptance rate
- Inventory turnover improvement
- Emergency purchase reduction
- Purchase budget adherence
- Procurement documentation accuracy
- Vendor development initiatives completed

Pay: ₹30,000.00 - ₹35,000.00 per month

Advantages:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Sr. Purchase Manager (India)
🏢 EMS Infra Project
📍 India