Responsibilities:

- Maintaining the reception area: Keeping the reception area tidy and presentable is essential. This includes organizing reading material; ensuring furniture is clean and in good condition.
- Greeting and welcoming visitors: Responsible for welcoming all guests, clients, visitors as they arrive at the office or reception area and coordinate with them to ensure smooth meetings.
- Answering phone calls: Handling incoming phone calls, forwarding calls to the appropriate individuals or departments, take messages, and provide general information to callers.
- Handling couriers and parcels: Responsible in receiving and distributing couriers or parcels, making entry in records and ensuring the package reach the right recipients promptly.
- Managing appointments and schedules: Schedule appointments for clients/visitors/conference room booking and coordinate with staff members to ensure smooth meetings.
- Managing access: Responsible for control the access to the premises, ensuring only authorized personnel or visitors enter the office.
- Assisting with administrative tasks: Responsible for the administrative duties, such as data · entry, filing, and preparing documents as guided.
- Maintaining Employee Records: Helping to maintain and update employee records and databases, ensuring accuracy and confidentiality.
- General HR Support: Providing general administrative support to the HR team, such as scheduling interviews, maintaining meetings, handling inquiries, maintaining hiring and removal formalities/documentation as guided.

Requirements:

- Proven working experience as a Front Office Executive/Receptionist,



preferably in an IT Company or Hotel Industry.
- Proficient in Microsoft Office applications (MS word and MS excel)
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational and time-management skills.
- Ability to work independently as well as in a team workplace.
- Must be able to maintain confidentiality of sensitive information.

About the Company:

Incorporated in 1999, Vertex Infosoft is based in Mohali (Punjab) and registered with “Software Technology Parks of India (STPI)” as 100% Software Export Unit. We have been providing Software Applications and IT Services to Marine and Offshore companies all over the world since the year 2002. Our company’s Marine ERP Software has got Product Type Approval Certification from DNV-GL (Norway).

Our Planned Maintenance Software titled “SMMS – Ship Maintenance & Management System” has been implemented on more than 1500 vessels worldwide. With over 25 years of experience, we are one of the fastest-growing companies in the Marine IT field. We are one of the very few companies in India whose Software Products are internationally recognized and are being used by major shipping companies worldwide for the last many years. Currently, more than 230 employees are working in the company. For more details, please visit our website https://www.vertexinfosoft.com

Job Types: Full-time, Fresher

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Front Office Executive (Receptionist) (India)
🏢 Vertex Infosoft Solutions
📍 India