- Position TitleExecutive Secretary to Director- Reporting ToDirecto- rLocationHO, Kolkat- aJob PurposeTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic- e.Key ResponsibilitiesExecutive Supp- ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul- es.Screen and prioritize incoming calls, emails, and corresponden- ce.Draft, prepare, and review letters, reports, presentations, and other business documen- ts.Act as the primary point of contact between the Director and internal/external stakeholde- rs.Follow up on action items and ensure timely completion of assigned tasks.Meeting Coordinat- ionOrganize and coordinate meetings, conferences, board meetings, and business revie- ws.Prepare meeting agendas, presentations, and meeting materia- ls.Record minutes of meetings and circulate action points to concerned stakeholde- rs.Track pending tasks and ensure closure within deadlines.Travel & Event Managem- entArrange domestic and international travel, including flights, accommodations, and transportati- on.Prepare travel itineraries and expense repor- ts.Coordinate business events, leadership meetings, and corporate functions as required.Administrative Managem- entMaintain confidential records, files, and documentati- on.Manage office correspondence and document control syste- ms.Handle reimbursement claims, bills,



and administrative expenses related to the Director's offi- ce.Ensure effective coordination between departments for business requirements.Communication & Stakeholder Managem- entLiaise with senior management, clients, vendors, government bodies, and business partne- rs.Maintain professionalism and confidentiality in all interactio- ns.Support the Director in managing key business relationships.MIS & Report- ingPrepare periodic MIS reports, dashboards, and business summari- es.Monitor critical deadlines and provide timely reminders to the Direct- or.Assist in data compilation, analysis, and presentation preparation.Required Qualificat- ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi- eld.MBA/PGDM preferred.Exper- ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/directors.Required Skills & Compet- enciesExcellent written and verbal communication s- kills.Solid organizational and time-management abil- ities.High level of discretion and confidenti- ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out- look).Ability to multitask and meet tight dead- lines.Strong interpersonal and stakeholder management s- kills.Professional appearance and business etiq- uette.Excellent follow-up and coordination s- kills.Ability to prepare reports, presentations, and business correspondence independently.Key Performance Indicators- (KPIs)Calendar and meeting management effi- ciency.Timely closure of action- items.Accuracy and quality of documen- travel and event coordi- satisfaction and responsi- veness.Confidentiality and compliance adherence.

📌 Executive Secretary (Purulia)
🏢 Shyam Steel Industries
📍 Purulia