Position

Project Operations Executive

Department

Projects / Operations

Reporting To

Operations Manager / General Manager – Projects

Job Summary

The Project Operations Executive will be responsible for coordinating and monitoring the complete execution of Pre-Engineered Building (PEB) projects from project handover by the Sales team until final project completion and billing. The role requires effective coordination with Engineering, Procurement, Production, Quality, Logistics, Site Execution, and Customers to ensure timely project delivery while maintaining quality, budget, and contractual requirements.

Key Responsibilities1. Project Handover & Contract Review

- Participate in project kick-off meetings with Sales, Engineering, and Project teams.
- Review contract documents, scope of work, technical specifications, and commercial terms.
- Verify project documents, drawings, and customer requirements.
- Prepare project execution plans and maintain project documentation.

2. Engineering Coordination

- Coordinate with the Engineering team for preparation and submission of design drawings.
- Track customer approvals for GA drawings, structural drawings, and shop drawings.
- Ensure engineering deliverables are released as per project schedule.
- Monitor design changes and communicate updates to all stakeholders.

3. Procurement Coordination

- Coordinate with Procurement for timely ordering of raw materials and bought-out items.
- Track procurement status against approved Bill of Materials (BOM).
- Follow up with suppliers to ensure timely material availability.

4. Production Planning

- Coordinate with Production Planning for manufacturing schedules.
- Monitor fabrication progress against project timelines.
- Ensure production priorities are aligned with customer delivery commitments.

5. Quality Control

- Coordinate with the Quality department for inspections and testing.
- Ensure products comply with project specifications and quality standards.




- Track quality observations and ensure timely closure of corrective actions.

6. Logistics & Dispatch

- Prepare dispatch schedules in coordination with Production and Site teams.
- Ensure phase-wise material dispatch as per erection requirements.
- Coordinate transport arrangements and dispatch documentation.
- Track deliveries until materials reach the project site.

7. Site Execution Support

- Coordinate with Site Engineers regarding material availability and project progress.
- Monitor erection schedules and resolve coordination issues.
- Maintain communication between Head Office and Site teams.

8. Customer Coordination

- Act as the primary coordination point between the customer and internal departments.
- Provide regular project progress updates.
- Address customer queries and coordinate resolution of project-related issues.

9. Project Monitoring & MIS

- Prepare weekly and monthly project status reports.
- Monitor project milestones, delays, risks, and pending activities.
- Update project trackers and ensure timely escalation of critical issues.

10. Commercial Coordination

- Monitor milestone completion for billing.
- Coordinate with the Finance team for invoice generation and payment follow-up.
- Ensure documentation required for billing is available and complete.

Required Qualifications

- Bachelor's Degree in Mechanical Engineering / Civil Engineering / Industrial Engineering or equivalent.
- MBA in Operations (Preferred).

Experience

- 2–5 years of experience in Project Coordination, Project Operations, or PEB/Steel Structure Projects.

Required Skills

- Strong project coordination and planning skills.
- Knowledge of PEB project execution processes.
- Ability to interpret engineering drawings and BOM.
- Excellent communication and stakeholder management skills.
- Positive knowledge of MS Excel, MS Project, ERP systems, and reporting tools.
- Strong problem-solving, follow-up, and organizational skills.

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Project Operations Executive (India)
🏢 Indigo Pre-Engineered Buildings
📍 India