Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

Location: Bangalore

Experience: 5–10 Years

Compensation: ₹5–8 LPA

Experience

- 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

Key Responsibilities

Executive Support

- Manage complex calendars, appointments, and meeting schedules for senior leaders.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
- Screen and priorities emails, correspondence, and telephone communications.
- Prepare meeting agendas, presentations, reports, and briefing materials.

Meeting & Stakeholder Coordination

- Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
- Record meeting minutes and track action items to ensure timely closure.
- Liaise with internal and external stakeholders on behalf of the executive.
- Coordinate cross-functional projects and follow up on key deliverables.

Administrative Management

- Manage expense reimbursements, invoice processing, and documentation.
- Maintain confidential records, contracts, and business documents.
- Support procurement requests, vendor coordination,



and office administration activities.
- Ensure accurate filing and document management practices.

Business Operations Support

- Assist in preparing business reports, dashboards, and management presentations.
- Monitor deadlines and proactively drive completion of leadership priorities.
- Support event management, leadership visits, and employee engagement initiatives.
- Identify opportunities to improve administrative processes and operational efficiency.

Confidentiality & Governance

- Handle sensitive business information with the highest level of discretion.
- Ensure compliance with company policies, documentation standards, and governance requirements.

Desired Qualifications & Skills

Education

- Bachelor's degree in Business Administration, Commerce, Management, or related discipline.

Skills & Competencies

- Excellent verbal and written communication skills.
- Strong organisational and multitasking abilities.
- High attention to detail and problem-solving capability.
- Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams).
- Ability to manage multiple priorities in a quick-paced environment.
- Strong stakeholder management and interpersonal skills.
- Professional demeanour with high levels of confidentiality and integrity.

Key Success Measures

- Effective calendar and meeting management.
- Timely execution of leadership priorities and action items.
- High-quality stakeholder coordination and communication.
- Accuracy in documentation, reporting, and administrative processes.
- Strong responsiveness and ability to anticipate executive needs.

If interested pls do share your updated profile at [email protected]

📌 Executive Assistant (On Contract) (Bengaluru)
🏢 Bayer
📍 Bengaluru